Role OverviewWe're looking for a highly organized and proactive Executive Assistant to support our senior leadership team. This role sits at the heart of how our executives operate — spanning calendar management, inbox coordination, cross-team communication, and day-to-day operational support for C-suite leadership.This is a hybrid role based in Toronto, ON, balancing remote flexibility with regular in-office attendance to support meetings, coordination, and team collaboration.You'll serve as a central point of contact for leadership — keeping executives organized, informed, and focused on what matters most, while ensuring communication flows clearly across the organization.Key ResponsibilitiesExecutive SupportOwn complex executive calendars, proactively managing scheduling priorities and resolving conflictsMonitor, organize, and draft responses across executive email inboxesCoordinate meetings, set agendas, and track follow-up actions with internal and external stakeholdersRelay information and communications clearly between executives and their teamsPrepare briefing materials, meeting summaries,



and supporting documents for leadership discussionsAssist with travel coordination and logistics as neededOperational CoordinationTrack action items and follow-ups arising from executive meetings and conversationsPartner with teams to maintain alignment on priorities and upcoming deadlinesHandle sensitive and confidential information with professionalism and careSupport reporting, documentation, and operational visibility for leadershipCross-Functional CommunicationCoordinate with operations, product, and business teams on executive requests and prioritiesAssist with presentations, internal communications, and leadership updatesHelp maintain consistent and transparent communication across departmentsSkills & Qualifications3+ years of Executive Assistant experience, ideally supporting senior or C-suite leadersProven ability to manage complex calendars and executive communications in a fast-paced environmentProficiency with Google Workspace, Microsoft Office, and SlackStrong written communication skills and a polished, professional presenceHigh degree of discretion when handling confidential informationExcellent organizational, multitasking, and prioritization abilitiesComfortable picking up new tools and adapting to evolving systemsCalm, proactive, and solution-oriented — especially under pressureJob DetailsJob Type: Full-TimeCompensation: $45,000 – $70,000 per yearSchedule: Monday to Friday | 8-hour shifts | Overtime as requiredLocation: Hybrid — Toronto, ON (recurring in-office attendance required)BenefitsDental carePaid time offVision careWellness program

📌 Executive Assistant (Toronto)
🏢 Speer Technologies
📍 Toronto