Accounts Payable Specialist

Rabba Fine Foods is a family owned business serving the GTA for over 30 years. We pride ourselves on providing independent grocers and food service partners with a one-stop shop for all their dairy needs. With over 5,000 available products, we built our business with our customers in mind.

We continually strive to offer top quality at great prices, with the brands our customers want and delivered when they need them. We are committed to supporting our customer’s business through innovation and the highest quality of service.

Employment type: Permanent Full Time,

Work Location: Mississauga

Shift: Mon to Fri, 9 am to 5 pm

Vacancy: Yes

AI Disclosure: Not Used

Job Responsibilities

- Review, verify, and process incoming invoices in a timely and accurate manner.
- Match purchase orders, receipts, and vendor invoices to ensure proper documentation and approvals.
- Prepare and process check payments according to due dates and company policies.
- Schedule and prioritize payments to take advantage of discounts and avoid late fees.
- Maintain and update vendor records, including contact details, tax information and payment terms.
- Respond to vendor inquiries and resolve any discrepancies or payment issues professionally and efficiently.
- Reconcile accounts payable transactions and vendor statements on a regular basis.
- Assist in monthly and year-end closing processes by providing accurate recordsand reconciliations.
- Ensure all disbursements comply with internal controls and company financial policies.
- Generate AP reports such as aging reports, payment summaries,



and accruals.
- Maintain organized and accurate AP records for audit and tax purposes.
- Coordinate with procurement, receiving, and other departments to resolve invoice and payment issues.
- Support accounting team with projects, audits, and continuous process improvements.
- Utilize accounting software and spreadsheets for AP tasks.
- Identify opportunities for automation and efficiency improvements in the AP process.
- Perform other administrative and reporting functions as maybe required.

Skills and Qualifications:

- Experience with ERP (ei. Sage 300, or similar platforms).
- Strong skills in Excel (pivot tables, Vlookup, formulas), Word, and Outlook.
- Ability to identify discrepancies and resolve invoice/payment issues effectively.
- Ability to manage deadlines and handle multiple tasks.
- Clear, professional and detail oriented communication skills.
- Trustworthy in handling sensitive financial data.
- Associate’s or Bachelor’s degree in Accounting, Finance, or a related field.
- At least 1 year of accounts payable or general accounting experience.
- Driver’s license required.

Job Types: Full time, Permanent

Pay: $19.00-$21.00 per hour

Application question(s)

- Have you been convicted of a crime which you have not received a pardon? Provide details.

Experience:
- Accounts payable: 1 year (preferred)
- General Accounting: 1 year (preferred)
- resolve invoice/payment issues: 1 year (preferred)
- financial data: 1 year (preferred)
- document management.: 1 year (preferred)

Work Location: In person

📌 Accounts Payable Specialist (Mississauga)
🏢 RABBA FINE FOODS
📍 Mississauga