Administrative Assistant Full Time Prospect helps people get jobs. We’re a not-for-profit and registered charity, so while the bottom line can’t be ignored, it’s not our priority. we also work with people who are experiencing homelessness or experiencing a mental health condition or challenge. We can help upgrade clients skills; we can also work with an employer to help them understand a disability.

Above all, we’re creative and resourceful. Recognizing that not everyone learns in the same way, our methods include art and the great Alberta outdoors as tools. We help young and old, people changing industries, recent immigrants, veterans, people with disabilities, and everyday Albertans who feel that the job search process has become daunting.

Performs administrative functions in support of the programs as follows: Managing kitchen and office supplies ~ Handles Salesforce, Mobius, Compass, and GCOS entries, including: Verifies and/or registers incoming clients into the Salesforce, Mobius, Compass, and GCOS database system Oversees and coordinates all Salesforce, Mobius, Compass, and GCOS database entries, ensuring timely and accurate input including but not limited to assessments, school training and referrals, evidence entry, attendance verification, school training completions and follow-ups Creates and maintains accurate client files to coincide with Salesforce, Mobius, Compass, and GCOS entries Coordinates government contract closures including inventory reports, file submissions, and archiving procedures.



Maintains internal tracking mechanism to verify timing of staff interventions and monitors progression of clients Ensures filing systems – both hard and soft copy are maintained as per policy Collaborate with the administrative team to provide coverage at the reception desk as needed, including during staff vacations and time off Assists in completion of additional administrative projects as required Complies with company policies/procedures, provincial, privacy and other job-related legislation Completion of post-secondary education, preferably in an Administration program ~3+ years' of related administrative experience ~1+ years’ experience working in one the following database system Salesforce, Mobius, Compass, or GCOS. ~ Intermediate to Advanced skill level in Microsoft Office ~ Experienced in taking meeting minutes, writing, proofing and/or editing correspondence, and compiling reports and charts ~ Solid interpersonal and client service skills with the ability to work effectively with a variety of stakeholders including clients, funders and staff ~ Organized and efficient, with a focus on continual quality improvement Candidates must be able to work full time in the office for the first 90 days of employment before moving into a hybrid work structure Prospect will consult with all applicants who request accommodation during the process to ensure that the accommodation provided takes into account any individual accessibility needs. Prospect creates change by envisioning the end game and creating the means to realize it.

We strive to create a fair, healthy and high-performing workplace where everyone is respected, encouraged and motivated, and their contributions help Prospect attain its goals.

📌 Administrative Assistants-Temp-Legal (Calgary)
🏢 Prospect Human Services
📍 Calgary