Executive Assistant Hybrid (3 days in office) | Permanent Opportunity | Downtown Edmonton Our client is a respected not-for-profit organization located in downtown Edmonton that plays an important role within Alberta’s justice and public service landscape. With a strong commitment to its mission, people, and community impact, this organization offers a collaborative and professional environment where employees are valued and supported. They are seeking an experienced Executive Assistant to provide high-level support to executive leadership and serve as a trusted partner in a confidential, quick-paced environment.

This is an excellent opportunity for an accomplished Executive Assistant who enjoys working closely with senior leaders, managing complex priorities, and contributing to the effectiveness of an executive office. In this role, you will provide proactive administrative and operational support to two Vice Presidents, helping coordinate priorities, streamline communication, and ensure the smooth day-to-day operations of their offices. This position offers excellent exposure to senior leadership, strategic initiatives, organizational priorities, and executive-level operations within a respected not-for-profit organization.

Provide executive-level administrative support to two Vice Presidents, acting as a trusted resource and extension of the executive office. Coordinate meetings, prepare agendas and meeting materials, attend meetings, and capture accurate notes and minutes. Prepare, edit, and format confidential correspondence, reports, presentations, and executive documents.

Serve as a key liaison between executive leadership, internal teams, and external stakeholders. Coordinate travel arrangements, meeting logistics, and executive documentation. Support leadership team meetings through organization, planning, and preparation.

Maintain effective records management, filing systems, and information retrieval processes.



5+ years of progressive Executive Assistant or senior administrative support experience. ~ Post-secondary education (minimum 2 years) combined with relevant administrative experience. ~ Demonstrated experience supporting senior executives in a complex, fast-paced environment. ~ Experience preparing executive correspondence, reports, presentations, agendas, and meeting materials. ~ Advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Teams, SharePoint, and Adobe. ~ Experience That Would Be Considered an Asset Experience supporting senior leaders within a not-for-profit, legal, regulatory, public sector, or similarly structured organization.

Experience working in a policy-driven environment with formal organizational processes.

Experience supporting strategic initiatives, business planning activities, or executive-level operational priorities. You are a seasoned Executive Assistant who understands the importance of being a trusted partner to senior leaders. You thrive in an environment where priorities can shift quickly and where professionalism, discretion, and strong communication skills are essential.

If you are an experienced Executive Assistant looking for an opportunity to support respected leaders, contribute to meaningful work, and join a stable organization where your expertise is valued, we would love to hear from you! Executrade is one of Western Canada’s most comprehensive full-service recruitment firms, with over 50 years of expertise in connecting talented professionals with leading organizations. We are proud to apply principles of diversity, equity, and inclusion in all our recruitment practices, ensuring equal opportunities for all candidates.

Our commitment to these values enables us to match organizations with a diverse range of top talent, fostering workplace cultures that thrive on innovation, collaboration, and respect. In accordance with Canadian immigration laws, priority will be given to Canadian citizens and permanent residents.

📌 ASSISTANT RESPONSABLE PLANNING (H/F) (Edmonton)
🏢 E C L
📍 Edmonton