The Wellington Catholic DSB is committed to equity for all students and staff, and to delivering the highest quality education through a qualified workforce that reflects the diversity of the communities we serve. Upon request, we will provide reasonable accommodation in the hiring process to support applicants with disabilities. Please see the job opportunities page on our website for more details.Job Posting 26-131100% Permanent SECONDARY SECRETARY (10 MONTH)Location: Bishop Macdonell High School, Guelph, OntarioAnticipated Start Date: August 31 202635 hours per week between the hours of 8:00 a.M. and 4:30 p.M. (Scheduled by Supervisor)Band 3: $30.29 - $34.64 per hourRESPONSIBILITIES AND DUTIES:Reception Duties:Respond to telephone calls, messages, to general inquiries, and assist students, staff, parents, visitors and student success teams in the main officePage on the P.A. systemResponsible for daily outgoing mail and courier and maintenance of postageAssist in distribution of incoming mail and courierProvide secretarial and general office support such as word processing, filing and photocopyingSupport Head Secretary with bookkeeping, as requiredEnsure that all data is accurate and current in Student Information System (e.G., demographic data)Support Guidance Secretary to maintain OSRs in accordance with Board and Ministry Guidelines (e.G., filing data/reports and testing documentation; filing EQAO results; filing Report Cards with applicable IEP in OSRs)Book and maintain records for use of conference roomSupport Administration/Head Secretary with assignment of lockers to studentsSupport Head Secretary with Orientation of recent staff including distribution of keys/codes and daily supply staffPerform administrative duties pertaining to community use of the schoolComplete and submit Student Accident Report for OSBIEAttendance Duties:Admit and excuse students and input into Student Information SystemRemove, record and input from messages on voicemailContact parents/guardians regarding absent studentsFile attendance notes dailyProvide admit & excuse slips for student entering and leavingInform Administration of student attendance issues of truancy, late, etc.Maintain accurate student attendance in Student Information SystemMake necessary information changes (e.G., student biographic information in Student Information System) and inform GuidanceSend out SchoolMessenger messagesPrepare correspondence for administration regarding attendancePreparation of attendance reports for administration, parents, counselors, studentsCommunicate information to teachers and administration, as necessary (e.G., students on vacation, ill for long periods, homework requests, etc.)Create daily attendance file to store daily events and informationCommunication between student/parent, bus company and transportation consortiumMaintain strict confidentiality of students and staffDuties as assigned (e.G. graduation, registration, proofing materials)Perform other duties as assigned by the Principal, Vice-Principals, and Head SecretaryREQUIRED QUALIFICATIONS AND EXPERIENCE:Must have a Secondary School Diploma and s ome Community College courses in Office Administration, business, and additional computer coursesMust have at least 1 (one) year of previous related experienceExperience with related computer programs in Microsoft Office, Internal Board Programs including Student Information System, SDS, SmartFind Express,



Microsoft Outlook and SchoolMessengerDemonstrated excellent interpersonal and communication skills, both written and verbal, with parents, students, external contactsHave excellent and accurate data entry, word processing/typing skillsStrong organizational, time management and prioritization skillsMaintain confidentiality of staff and studentsDemonstrated ability to work independently as well as part of a professional teamHave sound judgment, excellent analytical and problem solving skills, tact and diplomacyHave the ability to divert attention from one task to another in order to meet deadlinesInterested and qualified applicants are invited to respond.POSTING DATE: TUESDAY June 30, 2026CLOSING DATE: WEDNESDAY July 8, 2026 at 4:00pmApplications received after the closing deadline will only be reviewed as required if position remains unfilled.Successful external candidates will be required to provide an original Criminal Record Check as a condition of employment. Please note that the CRC must be dated within 6 months of the date of acceptance of employment, and in most cases must include a Vulnerable Sector Screening. While we thank all applicants for their interest in working for the Wellington Catholic District School Board, we wish to advise that only those selected for an interview will be contacted.In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information is being collected under the authority of the Education Act and will be used for employee recruitment and selection purposes.#J-18808-Ljbffr

📌 Secondary Secretary - C$30.3 - C$34.6 An Hour (Courtice)
🏢 Wellington Catholic DSB
📍 Courtice