ValGenesis is a leading digital validation platform provider for life sciences companies. ValGenesis suite of products are used by 30 of the top 50 global pharmaceutical and biotech companies to achieve digital transformation, total compliance and manufacturing excellence/intelligence across their product lifecycle. Learn more about working for ValGenesis, the de facto standard for paperless validation in Life Sciences: valgenesis.We're looking for a Business Support Coordinator to join our team for a 12-month contract.

This is a highly visible role where you'll help shape the day-to-day experience for our employees, visitors, and leadership team. From creating a welcoming office workplace and planning memorable team events to supporting travel logistics and assisting our Finance team, you'll play an important role in helping our business operate efficiently as we continue to grow. Toronto, ON (Hybrid – 3 days/week in our downtown office) Ensure our office s are welcoming, organized, fully stocked, and ready for employees and visitors every day. ~ Build strong relationships with building management, cleaning services, and other office vendors. ~ Manage office supplies, snacks, IT equipment, and company swag, ensuring inventory levels are maintained . ~ Keep our kitchen and shared spaces organized, ensuring supplies are replenished and daily cleaning standards are met.

Keep the business running smoothly: ~ Coordinate senior leadership travel, including flights, hotels, and itineraries. ~ Assist employees with travel expense reports and related administrative support. ~ Manage office expenses, reconcile company credit cards, and maintain accurate records. ~ Support our Finance team with day-to-day administrative tasks.

Support our employee experience:



~ Assist with onboarding new employees, including preparing workstations, coordinating welcome activities, and ensuring a smooth first-day experience. ~ Provide administrative support to the HR team across a variety of people-related activities. ~ Assist with offboarding activities, including coordinating equipment returns, system access requests, and documentation. ~ Plan and coordinate office celebrations, team events, and employee engagement activities. ~ Look for opportunities to improve office processes, simplify workflows, and create efficiencies as our company scales. 2+ years of experience in office coordination, workplace experience, administrative support, executive support, or a similar role where you’ve had the opportunity to make a positive impact on the employee experience. ~ Experience coordinating travel, managing expenses, or supporting senior leaders is an asset. ~ You can work independently, use good judgment, and confidently manage day-to-day responsibilities while knowing when to collaborate with others. ~ You have strong proficiency using Microsoft Office and other workplace productivity tools. $In 2005, we disrupted the life sciences industry by introducing the world’s first digital validation lifecycle management system. ValGenesis VLMS® revolutionized compliance-based corporate validation activities and has remained the industry standard. Today,



we continue to push the boundaries of innovation ― enhancing and expanding our portfolio beyond validation with an end-to-end digital transformation platform.

We combine our purpose-built systems with world-class consulting services to help every facet of GxP meet evolving regulations and quality expectations. Our customers’ success is our success. We keep the customer experience centered in our decisions, from product to marketing to sales to services to support.

Life sciences companies exist to improve humanity’s quality of life, and we honor that mission.​ We communicate openly, support each other without reservation, and never hesitate to wear multiple hats to get the job done. That spirit drives product development as well as personal growth. Our hybrid schedule is 3 days per week, within a reasonable commuting distance to our Toronto office.

We believe that in-person interaction and collaboration fosters creativity, and a sense of community, and is critical to our future success as a company. All qualified applicants will receive consideration for employment without regard to race, religion, sex, sexual orientation, gender identity, national origin, disability, or any other characteristics protected by local law. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information.

These tools assist our recruitment team but do not replace human judgment. If you would like more information about how your data is processed, please contact us.

📌 Business Support Coordinator (12-Month Contract) (Toronto)
🏢 ValGenesis
📍 Toronto