This position is responsible for managing the procure to pay cycle for goods and services required by the organization.

Internal Document Control – monitoring incoming internal documents, work with internal document control system to gain approvals for new or revised documents.

Knowledge and Skills

- A highly self-motivated and proactive individual, able to work autonomously and within a team.

- Strong organizational skills, d emonstrating a high level of attention to detail.

- Possess the ability to solve problem quickly and in uncertain circumstances.

- Effectively communicate and build rapport with stakeholders and employees.

- Adaptable to changing priorities in a quick-paced environment.

- Will be fluent in English with positive written and verbal communication skills

- Willingness to learn and take on a variety of tasks.

Experience

- 1-3 years’ experience in a commercial or business administration role.

- Experience with an asset management and document control (ie. Aconex).

- Knowledge of insurance principles an asset.

- Transportation experiences an asset.

- Intermediate proficiency in Mircrosoft Office, including Outlook, Word,Excel and Powerpoint.

Key Accountabilities

Document Control

- Ensure the maintenance and continuous improvement of the internal document control system at Keolis.

- Administer document control processes for internal documentation,



in line with Keolis procedures and ISO 9001 principles.

- Upload new and revised Keolis documents to the internal document control system.

- Review upcoming reports and notify responsible area owners.

- Participate in, if requested to, any document control meetings on behalf of Keolis.

- Other duties, as required.

Invoicing

- Establish terms with new suppliers, working with the Accounts Payable team to generate vendor records in AX.

- Manage all invoices, ensuring requirements for approval and financial controls have been satisfied in accordance with Keolis procedures.

- Follow up on payment inquiries.

- Code invoices in accordance with Keolis’ general ledger structure, assigning costs to the correct budget lines

- Maintain complete and accurate records.

- Other duties, as required.

Cross Coverage

- Support the Business Analyst role with internal stakeholders to complete monthly reports.

- Support internal key stakeholders with reports and reporting requirements, as per internal and contractual business requirements.

- Other duties, as required.

Working Conditions

- Regular interaction with vendors, external stakeholders, directors and managers.

Working Hours

- Based upon an average of 40 hours per week normally day shift, Monday to Friday

- This position is hybrid, changes to the hybrid schedule are up to the discretion of Keolis Grand River LP.

📌 Commercial Clerk - Keolis Grand River - 18 month contract (Waterloo)
🏢 Keolis America
📍 Waterloo