Records Management and Accessibility CoordinatorJob Category : AdministrationRequisition Number : RECOR001433Type : Full-TimeLocationsShowing 1 locationDescriptionTHE UNITED COUNTIES OF LEEDS AND GRENVILLEAdministration Divisioninvites applications for the position of:Records Management and Accessibility CoordinatorPermanent Full-Time2026 Salary: (Grid 4) $36.21 to $42.85 per hourPosition Summary:The United Counties of Leeds and Grenville is seeking a highly organized and detail‑oriented Records Management and Accessibility Coordinator. Reporting directly to the County Clerk/Manager of Legislative Services, the successful candidate will assist with the development and implementation of the Counties’ Records Management Program and ensure compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and related regulations. The role also supports duties of the Clerk’s Department, including requests made under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), privacy breach reporting, communications and reception coverage as required.QUALIFICATIONS:Education, Certification & LicensesUniversity degree in Public Administration, Social Sciences, Business, or a related fieldOne (1) – two (2) years of post‑secondary education in records and information management, business administration, public administration or a related field considered an assetCertified Records Manager (CRM) designation and/or Records and Information Management (RIM) certification and/or Certified Information Professional (CIP) designation an assetAODA Training; orExperienceThree years of experience in an office environment, preferably in a position related to records management and project administrationMunicipal experience is considered an assetProven change management experience an assetKnowledge of Adobe Pro and document remediation processes or other document remediation softwareKnowledge of GHD/Govstack web platformProficient in Microsoft Office365Knowledge of eScribe meeting management softwareComprehensive understanding of applicable legislation including the Municipal Act, MFIPPA, the AODA, and WCAG 2.2, with the ability to stay current on legislative changesExcellent interpersonal and communication skills, both written and verbalProven organizational and time‑management skills with the ability to meet specific deadlinesProven ability to maintain high quality standards consistentlyMeticulous attention to detail and a strong degree of accuracy and reliabilitySUMMARY OF POSITION RESPONSIBILITIES:RECORDS MANAGEMENT (approximately 70%)Performs the responsibilities of the position within the legislative and regulatory standards set out in the applicable legislation and operational policies of the Counties.Creates and implements the Counties’ Records Management Program,



including but not limited to:Classifying and filing of paper and electronic recordsMaintaining and updating the TOMRMS classification schedulesWorking with departments to ensure compliance with records‑related policiesRecord retention and disposition processes, including transferring to off‑site storageDelivering support and training on the Records Information ProgramProviding support to end users about records management systemsACCESSIBILITY (approximately 30%)Accessibility Advisory Committee (AAC):The Accessibility Coordinator is staff liaison to the AAC and is responsible for providing expert advice and ensuring the AAC’s compliance with applicable legislation.Prepares agendas, reports, minutes and any other required documentation.Manages remuneration and mileage for the members, as well as promotional and meeting expenses.Plans and manages seminars and events as directed by the AAC.Accessibility Training and Education:Implements training and education related to the AODA and Ontario Human Rights Code across the Corporation through onboarding, as well as training for elected officials, committee members and volunteers.Website Accessibility Compliance:Provides staff resources regarding the continued AODA and WCAG compliance of the United Counties’ website, including document remediation and website accessibility generally.Develops and delivers training programs to educate content‑uploaders on new website models, ensuring clarity and comprehension.Creates training materials, including manuals, guides, and video tutorials, to support education for those responsible for website content across the Corporation.Reporting, Maintaining Plans and Policies:Prepares plans and policies such as the Accessibility Policy and the Multi‑Year Accessibility Plan as required under the AODA.Completes all mandatory reporting to the Province as set out in the AODA.Provides advice on accessibility matters to other departments to ensure compliance with the AODA.Works with other departments to apply for accessibility‑related grants.Might act as a resource to lower‑tier municipalities in Leeds and Grenville.Other related duties, as requested and required.LEGISLATIVE REQUIREMENTS:Ensure compliance with Accessibility Legislation, including the Accessibility for Ontarians with Disabilities Act, the Ontarians with Disabilities Act, and WCAG 2.2 Guidelines.Ensure compliance with legislation related to privacy and records management, including MFIPPA, PHIPA,



FIPPA.Perform responsibilities within legislative and regulatory standards set out in applicable Federal and Provincial Legislation, By‑Laws, and Operational and Human Resource policies/codes of the United Counties of Leeds and Grenville.Maintain confidentiality for both the organization as a whole and staff as per MFIPPA.Protect health and safety of self and others through safe work practices and reporting unsafe conditions, and attend all relevant in‑services regarding occupational health and safety. Follow all guidelines for employees/employers under the Ontario Health and Safety Act.Adhere to applicable legislation, including the Employment Standards Act, Labour Relations Act, Ontario Human Rights Code, Occupational Health and Safety Act, Workplace Safety and Insurance Act, Personal Health Information Protection Act, and other applicable Human Resources legislation.As set out in the United Counties of Leeds and Grenville’s Emergency Plan, perform duties upon the declaration of an emergency.FINANCIAL & BUDGET RESPONSIBILITIES:This position requires the incumbent to make recommendations regarding the Records Management Program and Accessibility Program (including the Accessibility Advisory Committee) annual budgets to the County Clerk.PHYSICAL SKILLS:Position requires considerable visual and auditory attention.Regular use of office equipment with some coordination and speed required.WORKING CONDITIONS:Mostly inside work in an office setting.Hours of work per week: 35 hours.Work involves frequent interruptions to respond to demands.Work outside of normal business hours to meet organizational needs, as required (minimal).Infrequent overnight trips for training.The foregoing Job Description reflects the general duties necessary to describe the principal functions of the job identified and shall not be construed to be all of the work requirements that may be inherent in this classification.Applicant information is collected under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and will only be used for candidate selection.Accommodation at the United Counties of Leeds and GrenvilleThe United Counties of Leeds and Grenville is committed to providing a recruitment and selection process that is both inclusive and free from barriers. Accommodations for job applicants with disabilities are available upon request, and will be provided in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.Applicants are required, in advance, to make any accommodation request known to Human Resources by contacting the department at 1-(phone hidden) or by using the Bell Relay Service.Human Resources will strive to provide reasonable and appropriate accommodation for all applicants during the recruitment and selection process, ensuring the process is conducted in a fair and equitable manner.#J-18808-Ljbffr

📌 Records Management And Accessibility Coordinator - $36.2 - $42.9 An Hour (North Grenville)
🏢 The United Counties of Leeds and Grenville
📍 North Grenville