Event Coordinator

Position Type: Part-time Contract

Term: 6 months

Hours: Approximately 15 hours per month (average)

Compensation:$27.80 per hour

Reports To: Board of DirectorsAbout Revelstoke Pride Society

Revelstoke Pride Society works to foster belonging, visibility, education, and celebration for 2SLGBTQIA+ people in Revelstoke and surrounding communities. Through social gatherings, educational opportunities, community partnerships, and Pride celebrations, the Society helps create an inclusive and welcoming community for everyone.

Position Summary The Events Coordinator is responsible for planning, organizing, and coordinating community events on behalf of Revelstoke Pride Society. Working under the direction of the Board of Directors, the Events Coordinator will support the delivery of social, educational, fundraising, and Pride-related events throughout the year.

The ideal candidate is highly organized, comfortable working independently, and enthusiastic about building community connections.

Key Responsibilities

Event Planning and Coordination

- Coordinate the planning and delivery of Society events.
- Develop event work plans, timelines, and task lists.
- Secure venues and coordinate bookings.
- Liaise with vendors, performers, facilitators, sponsors, volunteers, and community partners.
- Coordinate event logistics including setup, supplies, equipment, and volunteers.
- Support event-day operations and troubleshoot issues as they arise.

Community Events

Coordinate a variety of events which may include:

- Monthly social gatherings (e.g., “Cheers Queers” community meetups).
- Ticketed fundraising events and performances.
- Educational workshops and guest speakers.
- Pride Month celebrations.
- Community outreach and partnership events.

Calendars and Scheduling

- Maintain an internal Society events calendar.
- Develop and maintain a public-facing events calendar.
- Track event milestones, deadlines, and planning timelines.
- Coordinate scheduling with volunteers, partners, and Board members.

Communications Support





- Provide event information for promotion through social media, email newsletters, and community calendars.
- Draft event descriptions and basic promotional content.
- Ensure event details remain accurate and up to date.

Regulatory and Administrative Support

- Assist with permit applications and event requirements where applicable.
- Support applications for liquor licences and special event permits when required.
- Monitor event budgets and track event expenses.
- Maintain event records and planning documents.
- Assist with volunteer recruitment and scheduling.

Reporting

- Provide monthly updates to the Board of Directors.
- Attend board meetings as requested.
- Prepare brief summaries and recommendations following major events.

Qualifications

Required

- Robust organizational and time-management skills.
- Excellent written and verbal communication skills.
- Ability to work independently with minimal supervision.
- Experience coordinating events, projects, programs, volunteer activities, or community initiatives.
- Proficiency with common office software and online tools.

Preferred

- Experience working with nonprofit organizations.
- Experience organizing community events or festivals.
- Experience working with volunteers.
- Familiarity with event permits, liquor licensing, sponsorships, and fundraising activities.
- Knowledge of the local Revelstoke community.

Personal Attributes The successful candidate will be:

- Organized and reliable.
- Friendly and community-oriented.
- Comfortable working with diverse groups of people.
- Resourceful and proactive.
- Committed to inclusion and respect for all community members.

Working Conditions

- Flexible hours.
- Combination of remote work and attendance at community events.
- Some evening and weekend work will be required.

Equity Statement

Revelstoke Pride Society is committed to creating an inclusive and welcoming environment. We encourage applications from 2SLGBTQIA+ individuals, Indigenous Peoples, racialized persons, persons with disabilities, and members of other equity-deserving communities.

Job Function : Marketing, Administrative

📌 Event Coordinator (Revelstoke)
🏢 Revelstoke Chamber
📍 Revelstoke