Haventree Bank is a private Canadian Schedule 1 bank specializing in alternative mortgage programs and insured GIC deposits. We help hardworking Canadians from coast-to-coast achieve homeownership by offering flexible mortgage solutions. Our insured GIC deposits offer competitive rates and are available through a variety of wealth management platforms.

About Haventree Bank

Headquartered in Toronto, Ontario, Haventree Bank (Haventree) is a mission driven alternative mortgage lender. The name Haventree is representative of the bank’s mission to help its customers find a place of refuge and to lay down new roots for the future. Haventree exists to be a catalyst of financial security and upward mobility for Canadians who are underserved by the traditional financial system.

Reporting to the President & CEO, the highly motivated and detail-oriented Executive Assistant will be responsible in providing comprehensive support to our President and CEO.

The Executive

Assistant will be highly professional with a proactive mindset, resourcefulness in problem-solving, unwavering commitment to excellence, and thrive in a fast-paced environment.

The Executive

Assistant is exceptionally capable of prioritizing and managing a wide range of administrative and strategic tasks efficiently and with a high degree of confidentiality and independence.

The Executive

Assistant will also provide executive and administrative support in planning and overseeing projects, programs, meetings, communications and travel requirements established by the Executive office. Manage communications and correspondence (phone, voicemail, email, mail),



responding where appropriate, bringing action items forward to appropriate individual’s attention, and ensuring all interactions are handled professionally. Manage the preparation of background and supporting material, meeting documents and PowerPoint presentations for President and CEO with minimal direction.

Ensure supporting materials for meetings and events are prepared accurately and provided in a timely manner. Coordinate travel and reservations. Troubleshoot issues and coordinate with appropriate technical support to resolve issues.

Assist with Board of Director administrative support, materials and meetings, including the coordination of meetings, managing secure handling and distribution of board meeting materials, coordinate scheduling, catering requests and booking meeting locations. Provide general office administrative support including photocopying, mail sorting Arrange couriers and deliveries ensuring time-sensitive material is received on time. Receive and log incoming mail, coordinate meeting room bookings, room set-up and manage the kitchen duties on occasion.

Proven experience as an executive assistant or similar role.

Experience with administrative support for Boards of Directors including proficiency in Board portal software (Diligent). Strongly proficient in Microsoft Office Suite and other relevant software. As a job candidate, our recruitment process includes collecting personal information. Please click the link here to review our Privacy Policy.

Haventree

Bank embraces equal chance, diversity, and inclusion.

📌 Executive Assistant to the President & CEO (1-Year Contract) (Toronto)
🏢 Haventree Bank
📍 Toronto