You are the operating layer between two senior leaders and everything else. It is a chief-of-staff-adjacent role that requires judgment, writing chops, and AI fluency. Calendar management across multiple time zones, with explicit rules of engagement for each leader Travel coordination, fully owned: flights, hotels, ground transport, itineraries, restaurant bookings, anything needed Expense reporting and reconciliation for both, weekly cadence, no backlog Draft emails, partner outreach, and internal updates in our voice Stakeholder & Relationship Management Use Claude daily: meeting transcripts to strategy briefs, weekly leadership updates, email drafts, financial summaries, partner and speaker research Run Notion as the operating system: clean databases, current SOPs, project dashboards, no orphaned pages Keep HubSpot data clean: contacts current, pipeline accurate, follow-ups logged Coordination Across Festival, Retreats, Podcast & Travel Podcast: guest scheduling, prep materials, asset handoffs Maintain, improve and update the volunteer handbook, role-specific SOP cards, training materials Schedule and assign shifts: hospitality,



production, VIP, registration, content Day-of deployment coordinated with Operations and Production The brief is drafted before anyone asks for it.

You see a manual process and immediately want to replace it. Claude and Notion are part of how you actually work today. You can send a senior-level email on the first pass. Intimidated by senior leaders, big-name partners, or high-stakes weeks 3+ years supporting senior leaders in an EA, chief of staff, or senior operations role ~ Comfort with HubSpot or comparable CRM, and Motion or comparable project management tool ~ Event, festival, podcast, or hospitality coordination is a real asset ~ Strong writing.

Post-secondary education in business, communications, event management, or equivalent work experience ~ In-office 4 days a week. Mandy and Brad's calendars, inboxes, travel, and expenses run without friction. Festival, retreat, podcast, and travel logistics are fully owned.

Competitive base salary based on experience.

📌 Executive Assistant & Volunteer Lead (Calgary)
🏢 Cult Collective
📍 Calgary