Work must be completed at the physical location. There is no option to work remotely.
Work setting
- Public event
- Office building
Responsibilities
Tasks
- Administer revenues and expenditures
- Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
- Arrange for shipping, receiving and storage
- Assist in budget preparation
- Co-ordinate and monitor conference and meeting activities and attend to related details
- Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
- Plan and arrange for trade shows and exhibits
- Plan schedules, goals and objectives
- Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
- Prepare final financial and other reports
- Provide clients with information
- Invoice clients
- Plan budgets and monitor revenues and expenses
- Professionalism in customer service
- Prepare price quotations
- Enter client information in databases
Experience and specialization
Computer and technology knowledge
- Database software
- MS Excel
- MS Outlook
- MS Word
- Oracle
Area of work experience
- Conference and meeting planning companies
- Conference centres
- Convention centre
- Multi-purpose facilities
- Professional association or organization
- Sports and entertainment facilities
- Trade associations
- Special events
Area of specialization
- Trade fairs and exhibitions
Additional information
Transportation/travel information
- Valid driver's licence
- Own transportation
- Willing to travel
Work conditions and physical capabilities
- Attention to detail
- Work under pressure
- Tight deadlines
- Fast-paced environment
Personal suitability
- Accurate
- Client focus
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Initiative
- Organized
- Team player
- Time management
- Resourcefulness
- Ability to multitask
Benefits
Health benefits
- Dental plan
- Disability perks
- Health care plan
- Paramedical services coverage
- Vision care benefits
Financial benefits
- Group insurance benefits
- Life insurance
- Pension plan
Other benefits
- Free parking available
- Travel insurance
📌 exhibition coordinator (Victoria)
🏢 Global Convention Services
📍 Victoria
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