About the roleWe’re hiring an Executive Assistant to support the President of an Intact-owned MGA subsidiary. This role is for someone who thrives in a regulated, deadline-driven environment and can balance executive support with business operations coordination. You’ll help the President stay focused on the highest-value priorities across underwriting, distribution/broker relationships, carrier partner expectations, compliance, and internal leadership cadence, while building the skills and judgment to progress in scope.Key ResponsibilitiesOwn complex calendar management and proactive prioritization: protect focus time, align meetings to business outcomes, and resolve conflicts quickly.Manage travel and logistics across client/broker/carrier meetings, conferences, and internal engagements; build contingency-readyitineraries.Draft and polish executive communications (internal updates, partner follow-ups, meeting recap notes) with a high standard of professionalism and discretion.Ensure the President is prepared for key meetings with agendas, pre-reads, stakeholder context, and decision points.Coordinate meeting flow and follow-through across multiple stakeholders; track action items, owners, deadlines, and escalation needs.Run weekly/monthly cadence items (leadership meetings, 1:1s, business reviews, pipeline/production check-ins, underwriting/claims touchpoints as applicable).Coordinate planning cycles (quarterly priorities, offsites, leadership agendas) and keep artifacts organized (notes, decisions, action logs).Support preparation for performance reviews and metrics reporting (e.G., production, loss performance, service levels, key initiatives), partnering with Finance/Ops as needed.Support document organization and deadlines related to regulated operations (e.G., licensing/appointments coordination, audit readiness, policy/controls documentation, provincial broker licensing) in partnership with Compliance/Legal/Ops.Draft first versions of talking points, meeting summaries, and internal updates for review/approval.Pull together simple metrics and dashboards from existing sources,



ensuring materials are accurate and presentation-ready.Manage and coordinate facilities, supplies, inventory, and regular maintenance concerns with the landlord and relevant internal teams; serve as a representative member of the Joint Health Safety Committee and acting chair for the Employee Appreciation Committee.Identify administrative workflow inefficiencies and propose/implement practical improvements (templates, meeting standards, tracking tools).Support ad hoc administrative tasks and project coordination as required.Required Qualifications3+ years of administrative or coordinator experience supporting senior leaders.Proven ability to manage complex scheduling, competing priorities, and frequent change with calm professionalism.Excellent writing and communication skills; confident interacting with senior internal/external stakeholders.High discretion and maturity with confidential information.Strong proficiency in Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel).Highly organized: action tracking, deadline management, and attention to detail.Clear, professional written and verbal communication skills.High attention to detail and strong follow-through.Preferred QualificationsExperience supporting a senior executive (VP/President level) in financial services, insurance, or similar revenue-generating environments.Exposure to compiling executive-ready presentations and coordinating leadership cadences.Competencies / Success FactorsBusiness judgment: understands urgency vs importance; escalates appropriately.Executive presence: clear, concise, and credible with senior stakeholders.Anticipation: sees around corners; prevents issues before they hit the President.Operational ownership: improves how work gets done,



not just completing tasks.Influence without authority: can move cross-functional work forward through clarity and follow-through.Working ConditionsHybrid/office expectations aligned to business needs and the President’s schedule.Occasional extended hours to support business-critical deadlines, travel, or executive events.No Canadian work experience required; must be eligible to work in Canada.BenefitsFlexible work arrangements and a hybrid work model.Possibility to purchase up to 5 extra days off per year.Multiple perks to support physical and mental wellbeing, including telemedicine and a Wellness account.Share plan and other savings: up to 12% of salary or more (including guaranteed income for life).CompensationSalary range(based on a 35‑hour workweek): 74,800 - 91,400.Annual bonustarget, based on the base salary, with a potential payout of up todoublethe target.Our pension offerings provide flexibility and long-term security, including a defined benefit pension plan that offers guaranteed income for life.Equal OpportunityWe are an equal‑opportunity employer committed to diversity and inclusion. We encourage applications from individuals who are members of equity‑deserving groups, including women, Indigenous peoples, persons with disabilities, Black people, and members of the 2SLGBTQI+ community.As part of Intact’s commitment to reconciliation, we acknowledge that we work, meet and travel across the land currently called Canada, originally inhabited by First Nations, Métis and Inuit peoples.We have policies to ensure equal access and participation for people with disabilities, including workplace adjustments (accommodations). A copy of applicable policies is available on request.We do not provide sponsorship or other support for immigration-related matters. Candidates must be eligible to work in Canada from the anticipated start date and throughout their employment and are solely responsible for maintaining their work eligibility.If you are an employee of Intact or Belairdirect, please apply for this role on the Internal Career Site.#J-18808-Ljbffr

📌 Executive Assistant To The President (Intact Public Entities) - C$74,800 - C$91,400 A Year (Winnipeg)
🏢 Intact
📍 Winnipeg