Are you a dependable and efficient professional who excels at managing logistics and coordinating equipment?

The Universal

Group, recognized as one of Canada's Best Managed companies in 2026 , has exciting opportunity in our Fleet and Rental team. As a Fleet & Rentals Coordinator, you will be responsible for optimizing the Interior operations surrounding fleet and rental business.

Primary responsibilities will include inventory management, equipment repair/maintenance, property/asset tracking, and ensuring the overall functionality and cleanliness of the fleet, facilities, and equipment.

Inventory Management

Maintain accurate records of all inventory items in the warehouse. Monitor stock levels and reorder supplies/equipment as needed to ensure uninterrupted operations. Conduct regular inventory audits to identify discrepancies and implement corrective measures.

Supplies equipment as needed to support all company fleet vehicles, sites, and personnel. Provide timely delivery of fleet vehicles and equipment as required. Efficiently load, unload, and organize fleet vehicles and equipment in accordance with operational requirements.

Ensure all fleet vehicles and equipment is maintained and kept in clean / damage free condition. Schedule and complete maintenance on equipment including trailers with electrical components, batteries, etc. Track and manage all company-owned property within warehouse and office facilities, including equipment, vehicles, and tools.

Facility Maintenance

Collaborate with maintenance teams to ensure the facilities are well-maintained and meet safety standards. Schedule and oversee routine facility inspections, repairs, and maintenance activities. Supervises parking facilities, maintenance services (including janitorial and HVAC), and ensures compliance with health and safety regulations for facilities.

Liaise with vendors and suppliers to ensure timely delivery of supplies and equipment & timely work is completed on assets in for service.



Ensure that all facility operations comply with safety regulations and company policies. Conduct safety training and drills for employees as needed.

Maintain accurate records of all fleet & equipment in appropriate portals (Geotab, Monday.Generate regular reports on inventory levels, property status, and facility maintenance. Provide insights and recommendations for cost savings and process improvements. Identifies discrepancies between physical inventory counts and computerized records, and implements necessary adjustments.

Paid Vacation. Company provided work truck. High school diploma or equivalent; a bachelor's degree in a related field is a plus. Hands on leadership – this is not a purely office-based role. Approximately 50% of your time will be spent doing administrative tasks and 50% will be in the field supporting your team as needed.

Minimum 2 years of experience in fleet management preferably in a traffic control or similar industry. Proficiency in using inventory management software and Google Suite. Experince with Geotab and Point Of Rental software is preferred, Valid driver's license with a clean driving record.

Adapting approach and demeanor in real time to match the shifting demands of different situations Building partnerships and working collaboratively with others to meet shared objectives.

Customer Focus : Building solid customer relationships and delivering customer-centric solutions. The safety of our team members and the public drives us daily.

The Universal

Group is an industry leader in traffic control services, traffic management planning, traffic equipment supply, landscaping, temporary labour and occupational health and safety training. We are a one-stop shop, as our full suite of services ensures that we can manage projects from conception to completion. Our Commitment to Diversity The Universal Group is an equal-opportunity employer committed to diversity and inclusion in the workplace.

We prohibit discrimination and harassment of any kind based on race, colour, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic.

📌 Fleet Management Administrator (Vernon)
🏢 Universal Group
📍 Vernon