All Brains Clinic Ltd., a Vancouver-based mental health and assessment clinic, is seeking a Clinic Administrative Support Supervisor to lead and coordinate our administrative support team and keep clinic operations running smoothly.The successful candidate will supervise a team of 5 administrative support staff (reception, scheduling, patient intake, and records) and coordinate daily scheduling and administrative workflow with the clinic's clinical team of psychologists, psychiatrists, and specialists.Position detailsPermanent / indeterminate, full-time, 30 regular paid hours per week, non-seasonalWork location: 6205 West Blvd, Vancouver, BC V6M 3X4 (on-site)Start date: As soon as possibleLanguage of work: EnglishBenefits: Paid vacation and paid sick leave in accordance with BC Employment StandardsNOC: 12010 — Supervisors, general office and administrative support workers (TEER 2)Main dutiesCo-ordinate, assign and review the work of reception, scheduling, patient-intake and records staffEstablish work schedules and office procedures and coordinate daily administrative workflow with other clinic unitsResolve administrative workflow problems and prepare routine operational reportsTrain administrative support staff in job duties,



privacy/confidentiality procedures, and clinic policiesRequisition office supplies and ensure smooth operation of office equipment, arranging maintenance and repairs as neededCoordinate appointment scheduling and patient flow with the clinic's clinicians (psychologists, psychiatrists, and specialists)Perform administrative support duties alongside the team as requiredRequirementsCompletion of secondary school requiredCompletion of college courses related to office/administrative support usually required2 to less than 3 years of experience supervising office / clerical / administrative support staff requiredExperience in a clinic, medical office, or high-volume service environment is an assetFamiliarity with workflow management or scheduling software (e.G., Monday.Com, Calendly, or similar) is an assetStrong organizational, scheduling and communication skillsEnglish language proficiency requiredAll Brains Clinic Ltd. is an equal-prospect employer. We welcome applications from all qualified candidates, including Canadian citizens and permanent residents, who are legally able to work in Canada.#J-18808-Ljbffr

📌 Clinic Administrative Support Supervisor (Winnipeg)
🏢 All Brains Clinic
📍 Winnipeg