When you join Okanagan College, you’re joining a team that’s transforming lives and communities. Every course you create, every student you support and every connection you build, it all matters. Be a part of a vibrant campus community, where the work you do every day truly makes a difference.

Bargaining Unit: Support Appointment Type: Non-Regular Full time Schedule: August 8am-4pm Monday - Friday, Sept - Oct 8:30am - 4:30pm Monday - Friday Posting Closing Date: August 14, 2026 Under the general supervision of the Executive Assistant, Health and Social Development, provides clerical services and administrative coordination, development, and maintenance for student practicum placements. Provides administrative and program support to vocational instructors and students support in the Health and Social Development portfolio office. Liaison with facility managers and coordinators regarding possible units used for practicum placements.

Establish and maintain ongoing relationships with each clinical site throughout the Okanagan, Shuswap, and Thompson regions. Coordinate regular communication with practicum sites to ensure streamlined planning for student practica. Coordinates communication with other OC departments and other institutions doing practicum placements to ensure equitable placements of students in high demand areas and facilities.

Coordinate and maintain current contact information for all sites. Tracks, maintain, re-new or create new Affiliation Agreements between Okanagan College and practicum facilities. Provides administrative support services for the Health and Social Development office by: Providing reception services and responding to inquiries pertaining to Health and Social Development programs,



screening calls and re-directing inquiries to the appropriate person or persons Processes vocational instructor expense claims and Professional Development applications; Prepares, codes, and ensures accuracy of payment forms for invoices, expense claims, Visa statements, purchase orders, web requisitions, work requests, payment vouchers and service contracts Maintain/update program information on the college website Assists with the planning, coordination, implementation and tracking of all marketing strategies, promotional material, and activities of all program areas in the portfolio Promotes the programs and services of the portfolio through the implementation of marketing plans, personal contact, media, and other types of marketing activities Assist with formatting exams, course outlines, class hand-outs, correspondence, timetables, photocopying, faxing, typing and scanning materials as required; Assists with the administration and coordination of Vocational evaluations Order student name tags, photo ID cards, and graduation pins; Completion of Grade 12 or equivalent plus two years of related post-secondary training (e.g.

Office

Administration) is required. Data entry, data base maintenance experience, and experience using HSPNet system Excellent written and verbal communication skills, superior customer service skills and attention to detail Excellent research skills with the ability to synthesize data/information and develop/deliver findings and recommendations Excellent computer skills and proficiency with Microsoft Office,



Banner (an asset) or other databases. Website design and maintenance would be an asset.

Ability to generate and analyze reports and to resolve difficulties with computer input data and retrieval Excellent organizational, administrative, and problem-solving skills Ability to manage a multitude of diverse activities, simultaneously under inflexible and critical time constraints with limited supervision Creating meaningful life-long educational opportunities of the highest quality for alumni, current, and future students is at the heart of everything we do.

Community: We are one College. We enthusiastically embrace the opportunity to work with, learn from, and support everyone we encounter collaboratively and collegially. We are courageous in our actions in areas that contribute to positive change in our communities and beyond.

Relationships: We steward meaningful relationships built on a foundation of reciprocity. We are compassionate, empathic, and care for the holistic well-being of students, employees, community members, and the land. We welcome and encourage applications from Indigenous Peoples, Black People, members of racialized groups/visible minorities, people with disabilities and people with diverse gender identities or expressions.

People with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected] . We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment.

If you would like more information about how your data is processed, please contact us.

📌 Health and Social Development Program Assistant (Kelowna)
🏢 Okanagan College
📍 Kelowna