Internal/External Posting Notice Human Resources & Payroll Officer Department: Finance & Operations Status: Full-time, indeterminate, non-union Immediate Supervisor: Deputy Director, Human Resources Level: Equivalent to Band 2 Oxfam Canada is an affiliate of the international Oxfam Confederation networked in over 85 countries as part of a global movement for change. Our mission is to build lasting solutions to poverty and injustice with a focus on improving the lives and promoting the rights of women and girls. We work directly with communities, partners and women's rights organizations to challenge the systems that perpetuate inequality and keep people poor.

Together we seek to influence those in power to ensure that women trapped in poverty have a say in the critical decisions that affect them, their families and entire communities. That's why we believe that ending global poverty begins with women's rights.

Oxfam

Canada offers a generous compensation and benefits program, but more than that, we offer the opportunity to be a part of our global movement for change. If you advocate for gender equality, are passionate about women's rights, and share our values of Equality, Empowerment, Solidarity, Inclusiveness, Accountability, and Courage – we want you on our team! Under the direction of the Deputy Director, Human Resources, the Human Resources & Payroll Officer (HRPO) will be responsible for the accurate and timely administration of bi-weekly payroll, HR systems, and employee data, ensuring compliance with legislative requirements and organizational policies.

Under the direction of the Deputy Director, Human Resources, the HRPO leads the administration of HRIS, payroll, benefits, pension, and timekeeping systems, ensuring data integrity, accurate reporting, and effective system functionality. They also provide HR data analysis and reporting to support decision-making, assist with recruitment and onboarding, coordinate training and performance tracking, and maintain confidential HR records with sound judgment, discretion, and attention to detail. This role will work closely with the HR and Finance team in order to effectively maintain payroll and HR systems.

Payroll

Process the bi-weekly payroll, verifying payroll change requests and updates to staff information as directed by HR Manager. Set up and provide instruction to staff regarding online paystub portal, and responding to payroll inquiries in a timely manner Support HR team with termination payment and retro payment calculations,



and application of annual and ad-hoc payroll increases Provide HR and Finance teams with salary costing calculations and payroll reports as requested Provide HR and Finance team with payroll information to support MSPP and RRSP administration and payments Work with Finance team in providing necessary payroll information for budgeting and financial reporting Develop and manage the annual salary budget, including ongoing monitoring and variance analysis HR lead on salary forecasting and reforecasting processes to support organizational planning Conduct year-end salary and payroll reconciliations, ensuring accuracy and compliance Prepare and submit relevant statutory payroll filings in collaboration with the Finance team Act as primary administrator for all HR systems, including HRIS, timesheet, payroll, benefits, and pension systems. Create, maintain, update, and terminates employee and position information within the various systems, ensure accuracy, timeliness, and consistency of information Generate scheduled or requested reports, periodically auditing the various systems to ensure accuracy of information With support from HR team, provide training as part of onboarding or as needed to all staff Data Analysis & Reporting Conduct data analysis to support the HR team in decision-making and reporting Assist in the creation of surveys, analyze results, and prepare clear summaries with actionable insights Support with the tracking of performance review files, ensuring compliance with performance review deadlines

- Support the coordination, implementation and tracking of organization-wide training initiatives, including ensuring accurate training records within the HRIS Provide administrative support to organization-wide priorities and initiatives that fall within the HR team. Support the HR team in recruitment processes, including posting job advertisements, arranging interviews, and preparing interview packages
- Supports the HR team in the induction/orientation of new employees, including preparing orientation material, communicating with new hires, and coordinating with other departments as part of the onboarding process
- A university degree in Human Resources, Business Administration or related field,



or equivalent combination of education and experience
- Minimum of 5 years experience in payroll, HR system administration or an HR supporting role
- Demonstrated experience with various HR and payroll systems, including benefits administrator portals, HRIS and payroll administrator portal essential Experience with and understanding of payroll principles, as well as hands‐on experience administering payroll through an established payroll system
- Commitment to global justice, women's rights and gender equality and social change
- Demonstrate commitment to delivering exceptional customer service
- Strong computer skills in spreadsheets, word processing, e-mail and online systems are essential;

Experience working in a unionized workplace is an asset;

Experience with Desjardins, Replicon or BambooHR is an asset Fluency in French is an asset

- Working towards CHRP or Canadian Payroll Association certification is an asset Demonstrated commitment to feminism, anti-racism, justice, equity, diversity and inclusion. In addition to competitive pay, Oxfam Canada Offers: ~35-hour work week and the ability to work flexible hours. ~4 weeks of paid vacation per year, prorated based on FTE equivalence, plus paid office closure from December 27 to 31. ~ Extensive health, dental and wellness coverage for staff and their dependents. ~ Paid sick days, and additional time off for personal and care responsibilities. ~ Pension plan contributions. ~ We stand for justice, equity, diversity, inclusion (JEDI) and decolonization within our organization and society at large, guided by our Anti‐Racism and Anti‐Oppression Principles (ARAO), our Feminist Principles, and our six core values: We are especially eager to hear fromwomen and gender non‐conforming individuals, Indigenous peoples, Black and racialized communities, 2SLGBTQI+ individuals, persons with disabilities, immigrants to Canada, and others from underrepresented groups. If you require adaptive measures during any stage of the recruitment process, please notify us at CAN‐FA‐[email protected] Canada has an accommodation policy for persons with disabilities.

At Oxfam

Canada, we are committed to fair, transparent, and human-centered recruitment and selection practices. We do not use artificial intelligence (AI) in any stage of our recruitment or selection processes currently. For additional career opportunities, visit Please note that we do not offer internships or overseas volunteer placements.

📌 HR Payroll Specialist International (w/m/d) (Canada)
🏢 Oxfam Canada
📍 Canada