At Electric Mind, Engineering is where strategy meets action. Our team helps organizations cut through complexity—aligning business ambition with technology execution to unlock real, lasting change. You’ll work alongside curious, driven people tackling high-impact challenges for everyone from scaling startups to global enterprises.

Electric

Mind’s Technology Practice brings together deep engineering expertise, contemporary delivery disciplines, and pragmatic architectural thinking to help clients execute complex, mission-critical transformation. We are seeking a highly organized, motivated, and detail-oriented Junior Executive Assistant to support four Partners in collaboration with a senior administrative team, with 3 days a week in office. This is an excellent opportunity for an early-career professional looking to build a strong foundation in executive support within a fast-paced, client-focused environment. Prepare meeting materials, agendas, and briefing documents ~ Travel &

• Logistics ~ Coordinate domestic and international travel arrangements (flights, hotels, transportation) under guidance ~ Prepare detailed travel itineraries ~ Monitor travel plans and assist with adjustments when needed Assist with preparing client-facing presentations and materials ~ Administrative &

• Operational Support ~ Maintain organized digital filing systems and shared drives Team &

• Office Coverage ~ Provide support and backup coverage for Executive Assistants as needed ~ Provide full reception and facilities coverage when the Reception/Facilities coordinator is out of office (OOO) or on PTO ~ Greet visitors, manage incoming calls, oversee meeting room readiness,



and coordinate office needs during coverage periods ~ Help ensure smooth daily office operations and continuity of service Project &

• Team Support ~ Collaborate with Operations, HR, IT, and Finance on administrative requests ~ Contribute ideas to improve administrative processes and workflows 1–3 years of administrative experience (internship, co-op, or entry-level experience welcome) ~ Ability to manage multiple tasks and shifting priorities ~ Proficiency in Microsoft 365 (Outlook, PowerPoint, Word, Excel, Teams) ~ Professional demeanor and strong customer-service mindset ~ Flexibility to adapt to front-of-house and facilities responsibilities when required ~ Electric Mind is a fast-growing, AI-native advisory and digital engineering firm built for those who want to shape the future, not just watch it happen. We pride ourselves on a high-touch delivery model and a culture that values diverse talent, innovation, and true client partnership — creating an environment where your ideas matter and your impact is visible. If you’re looking for a place where you can grow fast, collaborate with exceptional teammates, and help build a company scaling its capabilities and global footprint at speed — Electric Mind is the place to ignite your career.

Electric

Mind is committed to diversity in the workplace. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. If you would like more information about how your data is processed, please contact us.

📌 Jr. Executive Assistant (3 days/week in Office) (Toronto)
🏢 Electric Mind
📍 Toronto