Maintain accurate Driver Qualification Files (DQFs)(licenses, abstracts, training records, medicals, violations, etc.)With a legacy of over 90 years, we continue to grow and strengthen our presence in the 7 countries where we operate, with more than 100 units and representation of leading brands in our business areas.Every day, we strive to meet market needs with excellent solutions, equipment, and services — and we believe we have the best talent to deliver on those expectations.Fleet Compliance Administratorto join our Fleet department team in Mississauga.SummaryThe Fleet Compliance Administrator ensures that the company's fleet operations are in full compliance with Canadian federal, provincial, and industry regulations. This role handles documentation, reporting, driver qualification, maintenance records, safety protocols, and audits to minimize risk, ensure legal compliance, and support operational efficiency. Many of these tasks are completed through a 3rd party Fleet Management company where this role will need to manage the process, provide information and follow up on outstanding items.Expected Salary range (gross/annual)$60k - $75kDuties And ResponsibilitiesDriver Compliance & RecordsMaintain accurate Driver Qualification Files (DQFs)(licenses, abstracts, training records, medicals, violations, etc.)Review driver abstracts and assign points for risk assessmentReview license validity, infractions, issue disciplinary memosTrack expiry dates for driver licenses, medicals etc.Track and assign driver training for recent hires,



annual refreshers and post incident.Support onboarding/offboarding of drivers in compliance systems.Vehicle Compliance & MaintenanceMaintain vehicle files electronically:Ownerships/registrationsAnnual safety inspectionsWork with Branch Admins to ensure vehicle binders contain all the required documentsFor Heavy vehiclesMonitor PM Compliance KPI's by branchHours of Service (HOS) / ELD MonitoringDaily review ELD logs (Geotab & Motive) and HOS infractions.Pre Trip inspection compliance (Circle checks):Ensuring major and minor identified issues have been addressed with FMC for relative maintenance recordsSafety & Regulatory ComplianceSupport the Safety Manager or Fleet Manager with:Annual renewals for Carrier ProfilesQuarterly Carrier Profile reviews (Monthly for Ontario) to identify trends and violations and provide executive summary.IFTA reporting (International Fuel Tax Agreement)Support internal or external audits as needed (MTO, NSC audits, insurance)Incident, Collision & Claims ManagementWork with FMC to Document and track all accident/incidents:CollisionsNear missesVehicle damageIncident reports/statements & photosLiaise with insurance companies and repair vendors or brokers.Incident claims (damages amounts higher than our deductible)Review Insurance adjuster assessmentsRepair progress & Rental replacement trackingTrack corrective actions and related driver training.Licensing ComplianceManage renewals for annual Vehicle license plates, inspectionsProcess province transfer paperwork for new license platesReporting & Data AdministrationPrepare monthly and quarterly compliance reports,



KPI tracking.Maintain data in FMC and internal systems.Policy & Procedure SupportHelp update safety manuals and fleet SOPs.Communicate compliance updates to drivers and operations teams.Assist with toolbox talks or help with safety meetings – as needed.Core CompetenciesAbility to work independently and manage competing deadlinesStrong written and verbal communicationExcellent organizational skills and attention to detail.Analytical mindset; ability to interpret data and generate actionable insightsFrench speaking is an assetProficiency with Microsoft Office (especially Excel) and/or compliance softwareEducation/Training2–5 years of experience in fleet operations, safety, or compliance preferredStrong understanding of transportation regulations (NSC, CVOR, IFTA, etc.).Experience with ELD systems (Geotab, Samsara, Motive, etc.) an asset.HEALTH AND SAFETYIt is our expectation that all Nors Employees will conduct their work in a safe manner, abide by all Nors safety policies and report all hazardous conditions and unsafe work procedures. In addition, Nors employees will be required to report any and all incidences/accidents/near misses according to company policies.Nors is an Equal Opportunity Employer committed to diversity and inclusion in the workplace. We recognize our obligations and responsibilities as an employer and encourage applications from all qualified candidates including members of visible minorities.Nors will accommodate people with disabilities during the recruitment and assessment processes. If accommodation is requested, Nors will consult with the applicant and arrange for the provision of suitable accommodation that considers the applicant's needs.

📌 Fleet Compliance Administrator (Mississauga)
🏢 Nors Group
📍 Mississauga