Marketing & Administrative Assistant Job Type: Full-Time, In-Office We're supporting a client with an urgent search for a Marketing & Administrative Assistant , a role designed for someone who is highly organized, proactive and comfortable wearing many hats. Prepare agendas, meeting materials and follow-up notes. Draft professional emails, correspondence, reports and presentations. Assist with receipts, expenses, financial records and basic bookkeeping.

Support Accounts

Payable and Accounts Receivable documentation. Support social media content, scheduling and social media activities. Assist with marketing campaigns, promotions and related marketing activities. Create presentations, graphics and business materials using Canva.

Help organize meetings, lunches, events and employee activities. Monitor office supplies, refreshments and general workplace needs. Support CRM updates, project tracking, vendors and special projects. Assist with designated personal administrative tasks for the executive. 2–5 years of experience in executive assistance, administration, office management or a similar role.



~ Experience supporting a senior executive, entrepreneur or business owner is an asset. ~ Experience with social media and marketing campaigns is an asset. ~ Basic bookkeeping or financial administration experience is an asset. ~ Solid comfort with Microsoft 365 and Canva. ~ Experience with QuickBooks, CRM systems or similar tools is an asset.

You'll know you're succeeding when the executive is prepared for what's coming, deadlines aren't missed, communications are handled promptly, marketing activities stay organized, and everyday responsibilities are handled smoothly. This is a great opportunity for someone who wants more than a traditional administrative position. You'll work across executive support, finance, marketing, social media, operations, events and projects , giving you broad exposure and the opportunity to make a visible impact.

This is an urgent opportunity , and we're moving quickly to connect with qualified candidates.

📌 Marketing & Administrative Assistant (Toronto)
🏢 Finlink Group
📍 Toronto