Company Overview

Graf Mechanical Ltd. is a leading provider of skilled Heavy Equipment and Welding Technicians, supporting the largest Oil Sands Project in Canada. Our team plays a vital role in maintaining and servicing equipment across multiple open-pit mines, ensuring smooth operations and safety.

Overview

We are seeking a proactive and organized Office Administrator to join our dynamic team. This role offers an exciting opportunity to support daily office functions, streamline administrative processes, and contribute to the overall efficiency of our operations. The ideal candidate will bring robust organizational skills, excellent communication abilities, and a passion for maintaining a well-run office environment.

Duties

- Provide daily administrative support to management, supervisors, and field personnel.
- Maintain accurate employee records, documentation, and filing systems.
- Assist with employee onboarding, orientation, and training documentation.
- Coordinate employee travel, accommodations, and site access requirements as needed.
- Assist with timesheet collection, verification, and payroll preparation.
- Prepare and maintain reports, spreadsheets, correspondence, and other administrative documents.
- Support purchasing activities, invoice processing, and expense tracking.
- Answer phone calls, respond to emails, and coordinate communication between departments.




- Monitor training certifications and assist with scheduling required training.
- Maintain office supplies and ensure efficient daily office operations.
- Assist with additional administrative duties and special projects as assigned.

Skills
- Proven clerical experience with strong organizational skills and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Familiarity with QuickBooks or similar bookkeeping software is highly desirable
- Excellent data entry skills with high accuracy and typing speed
- Experience with multi-line phone systems and front desk operations
- Strong customer service orientation combined with effective phone etiquette
- Knowledge of medical or dental office procedures is a plus, including filing, proofreading, and patient support roles
- Demonstrated ability to handle administrative tasks efficiently in a fast-paced environment

Join us to be part of a dedicated team that values professionalism, efficiency, and positive communication. This paid position offers an engaging work environment where your organizational talents will make a real impact!

Pay: $22.00-$27.00 per hour

Expected hours: 40.0 per week

Benefits

- Casual dress
- Dental care
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Vision care

Work Location: In person

📌 Office Administrator (Fort McMurray)
🏢 Graf Mechanical
📍 Fort McMurray