Permanent, Full-Time Starting date: We are seeking a highly professional, proactive, and dynamic Office Manager & Executive Assistant to the Head of School, Deputy Head of School & Board of Directors to play a pivotal role in the daily life and leadership operations of our school community. This is far more than a traditional administrative role. It is an prospect to become a trusted partner to senior leadership, a key contributor to school operations, and a central figure in supporting governance, communication, and community engagement across the organisation.

Reporting to the Director of Human Resources, this role combines executive support, office leadership, governance coordination, and operational management in a collaborative and mission-driven educational environment.

Lead School Administrative Operations

You will oversee the smooth and professional operation of the school’s administrative office and front-of-house services by: Providing leadership and guidance to the Receptionist and Office Services team Coordinating school-wide administrative support services, communications, mailouts, and records management Managing office systems, databases, emergency contact registries, and administrative workflows Supporting office relocations and collaborating with IT and Facilities on operational logistics Overseeing reception operations to ensure an exceptional experience for students, families, staff, and visitors Facilitating administrative team meetings and strengthening office collaboration As a trusted executive partner,



you will provide high-level support to the Head of School, Deputy Head of School, and Board of Directors by: Managing complex executive calendars, schedules, and travel logistics Preparing Board agendas, governance materials, reports, and official documentation Recording and drafting formal Board minutes, motions, and resolutions Supporting strategic communications and public-facing governance information You will act as a key liaison across the school community and external organisations by: Managing sensitive correspondence and executive communications Coordinating with municipal, provincial, and external partners Supporting major school-wide events and ceremonial functions Experienced in executive support, office operations, and administrative leadership Tech-savvy and highly proficient in Google Workspace and/or Microsoft Office applications Experienced in database management, advanced document preparation,



and office systems Passionate about supporting a thriving educational environment and aligned with the school’s mission and values 4–6 years of progressive office administration and executive support experience ~ Strong technical proficiency in office software and database systems ~ Experience supporting senior leadership and/or Boards is considered a strong asset Join our Community We warmly welcome applications from Indigenous peoples, Black communities, racialised persons, persons with disabilities, members of the 2SLGBTQIA+ community, newcomers, and individuals from other equity-deserving groups. Our offerings for permanent employees include extended health coverage with dental and vision benefits, an annual 8% RRSP contribution (no matching required) and financial support for continuing education to foster your professional development. You’ll also have access to both short and long-term disability insurance, as well as mental wellness resources, including Employee Assistance Programs (EAP).

Stay active and healthy with access to our fitness center, personal trainer, and group classes. We also encourage team building through numerous social events held throughout the year. Additionally, enjoy chair massages and other exclusive perks, along with paid leave for sick days, a personal day, and a volunteer day.

The final salary offer will be determined based on the candidate's qualifications and relevant experience in accordance with BC labour laws and company policies. Visit our website to learn more about Mulgrave and to view the full . There is no public transportation to the School.

We appreciate the interest of all applicants and encourage qualified applicants to apply as soon as possible, as applications will be reviewed as they arrive.

📌 Office Manager & Assistant to the Head of School, Deputy Head of School & Board of Directors (West Vancouver)
🏢 Mulgrave School, The International School of Vancouver
📍 West Vancouver