Law Clerk (Corporate Legal & Governance Specialist)Job OverviewThe Law Clerk is responsible for managing corporate records, ensuring compliance with regulatory filing requirements, coordinating execution of corporate documents, and handling requests for corporate information from internal and external stakeholders. This role requires strong attention to detail, the ability to track and manage multiple requests simultaneously, and a working knowledge of corporate governance and compliance processes. The ideal candidate will be highly organized and proactive in coordinating document execution, filing deadlines, and compliance-related obligations.Key ResponsibilitiesCorporate Record Management & Document HandlingMaintain and regularly update corporate recordsTrack and retrieve required corporate documentation for internal teams, external counsel, banks, vendors, and regulatory authoritiesOversee and ensure entity compliance, including annual filingsImplement a process to ensure proper storage and organization of corporate filesCorporate Information Requests & Third-Party DisclosuresPrepare, draft, and respond to KYC (Know Your Customer), audit, and due diligence requests, including the provision of corporate structure details, shareholder information, organizational charts, and governance documentation as requiredCoordinate with internal teams and external parties to gather and verify information for KYC and audit processesMaintain accurate records of all KYC, audit,



and due diligence activities to ensure compliance and facilitate future requestsSupport the insurance renewals process by collecting necessary documentation, liaising with internal teams, and assisting with the completion of renewal applicationsLegal Document and Calendar ManagementTriage and manage all incoming mail, including both email and physical correspondenceMaintain an organized repository of contracts, NDAs, and corporate agreements, ensuring documents are easily accessible and up to dateTrack and monitor significant dates related to corporate compliance, regulatory filings, transactions, and board meetingsOrganize and coordinate board meetings, providing support to the Corporate Secretary as neededFacilitate the process of obtaining certificates, apostilles, and notarizations for corporate documentsMonitor the trademark surveillance service and report relevant updates to the businessQualifications & Skills5+ years of experience in corporate governance, legal administration, and/or corporate law clerk responsibilitiesStrong organizational skills with experience managing records, document execution, and compliance filingsProficiency in document management systems, electronic signature tools (e.G., DocuSign), and corporate registry portalsExperience handling KYC requests, corporate document gathering, and third-party information requestsAbility to track and manage multiple deadlines for filings, signatures, and document requestsExcellent attention to detail and communication skills to liaise with internal stakeholders, regulatory bodies, banks, and external counsel

📌 Law Clerk (Ottawa)
🏢 Nuvei
📍 Ottawa