The Operations Administration Lead will serve as a strategic partner to LawZero’s executive leadership team and play a central role in supporting the organization’s operations. The successful candidate will also work closely with Professor Yoshua Bengio’s office at Mila (the Quebec Artificial Intelligence Institute) to coordinate the administrative activities associated with his role as Co-Chair of LawZero. Operations and Administrative Task Management Email Management: Manage email inboxes dedicated to LawZero; Email and Calendar Coordination: Proactively translate email requests into concrete actions on the calendar, anticipating logistical needs and the preparation time required for members of the executive team.

Operational Liaison: Act as a bridge between the LawZero team, the team at the main office of Co-President Yoshua Bengio in Mila, and other entities as needed, to better align internal communication and collaboration.

Proactive Communication of Priorities: Extract and forward relevant calendar and travel information to the LawZero executive team to optimize strategic opportunities. Strategic and Logistical Travel Planning Advance planning: Ensure that LawZero’s priorities are incorporated from the initial stage of modeling the overall calendar and during the planning of international travel (a proactive rather than reactive approach). Develop a protocol for triaging requests, in collaboration with Yoshua Bengio’s office team, to approve, decline, or delegate invitations and opportunities for all members of LawZero’s executive team.

Coordinate travel logistics, including the preparation and reconciliation of expense reports related to executive travel.



Optimization and Special Projects Continuous Improvement: Analyze, propose, and implement tools or templates to automate and standardize document management and administrative follow-ups.

Ad Hoc Project Management: Take charge of coordinating one-time internal events, strategic meetings, or special projects related to LawZero’s operational development.

Experience: 2 to 5 years of experience in executive support or managing complex administrative operations, ideally in a multi-entity environment (connected ecosystems, matrix structures, or service firms). High-Volume Email Management: Demonstrated ability to manage massive email flows, distill key points, and draft responses independently. A natural ability to collaborate effectively with different teams, manage varied priorities, and maintain positive relationships.

Flawless command of French and English, both spoken and written, as the majority of daily communications take place on an international scale. This role goes beyond simple administrative management to become a true strategic driver. You will act as a key liaison, ensuring a smooth flow between management priorities, our partners’ requirements, and our co-president’s commitments.

Your mission is to organize our day-to-day operations, anticipate logistical needs,



and ensure that the executive team can focus its efforts on high-impact mission objectives, while guaranteeing the consistency and quality of our operations on an international scale. A minimum of 20 days vacation per year upon start A minimum retirement savings employer contribution of 4% Generous versatile benefits designed to contribute to your well-being A team of passionate experts in their field A collaborative and inclusive work environment with offices in the heart of Little Italy, in the trendy Mile-Ex district, close to public transportation. LawZero is a non-profit organization committed to advancing research and creating technical solutions that enable safe-by-design AI systems.

Its scientific direction is based on new research and methods proposed by Professor Yoshua Bengio, the most cited AI researcher in the world. Such AI systems could be used to accelerate scientific discovery, to provide oversight for agentic AI systems, and to advance the understanding of AI risks and how to avoid them. LawZero believes that AI should be cultivated as a global public good—developed and used safely towards human flourishing.

At LawZero, diversity is important to us. Your personal information will be collected and processed by LawZero to evaluate your application for employment in compliance with our . Under privacy laws in force in your country of residence, you may have several privacy rights, such as to request access to your personal information or to request that your personal information be rectified or erased.

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📌 Operations Admin Lead Executive Office (Montreal)
🏢 LawZero
📍 Montreal