About the Opportunity

Our client, a well-established and busy real estate brokerage in Oakville, has engaged us to hire a Part-Time Receptionist to support their front desk operations. This is a high-visibility, fast-paced role where you’ll be the first point of contact for agents and clients, while also supporting the administrative side of real estate transactions.

What You’ll Be Doing

- Answering and directing incoming phone calls and managing the general inbox
- Greeting agents and clients in a professional and welcoming manner
- Preparing, organizing, and uploading listings and documents with accuracy and within deadlines
- Assisting with offer preparation using WebForms
- Booking and confirming appointments using BrokerBay
- Handling incoming and outgoing mail, courier coordination, and package tracking
- Managing deposit cheques related to offers and listings
- Supporting agents with general inquiries and administrative needs
- Maintaining a clean, organized, and professional office environment

What We’re Looking For

- Previous administrative or reception experience (real estate experience is a strong asset)
- Strong attention to detail and ability to manage multiple priorities




- Excellent communication skills (both written and verbal)
- Professional, dependable, and highly organized
- A proactive, “jump in and help” attitude
- Comfortable learning systems such as WebForms, BrokerBay, and MLS platform

Hours & Availability

- Saturdays and Sundays 10-4
- Weekdays 11-7 or 4-7

This role is ideal for someone who wants steady part time hours

Requirements

> - Previous administrative, reception, or front desk experience (real estate experience is a strong asset)
> - Strong attention to detail - able to manage documents, data entry, and deadlines with accuracy
> - Excellent communication skills, both written and verbal, with a professional and friendly approach
> - Highly organized with the ability to multi-task and shift priorities in a fast-paced environment
> - A dependable and punctual team player who takes ownership of their role
> - Comfortable working independently and stepping in to support where needed
> - Tech-comfortable and able to quickly learn systems such as WebForms, BrokerBay, and MLS platforms
> - A positive, “roll-up your sleeves” attitude and willingness to help wherever needed

📌 Part-Time Real Estate Reception- Oakville
🏢 The HR Pro
📍 Oakville