Position SummaryThe Purchasing Coordinator supports the day-to-day procurement operations of the company by coordinating purchase orders, supplier communication, and documentation while ensuring accuracy, timeliness, and cost effectiveness. This role serves as a key support function to the Purchasing Manager, providing cross‑coverage, administrative coordination, and operational continuity across purchasing activities. The Purchasing Coordinator plays a critical role in maintaining workflow efficiency, resolving discrepancies, and supporting procurement processes across multiple departments. While the primary focus is purchasing, the role provides light support to inventory and asset tracking functions, helping ensure alignment between procurement activity and operational needs.Key ResponsibilitiesProcurement & Purchasing OperationsCreate, issue, and maintain purchase orders ensuring accuracy of pricing, quantities, and supplier detailsMonitor order status and follow up with vendors on lead times, delays, and backordersCoordinate incoming materials and verify documentation against purchase ordersPerform three‑way matching (PO, receiver, invoice) and resolve discrepanciesReview and verify supplier invoices; coordinate corrections when requiredAssist with sourcing activities including obtaining quotes and evaluating supplier optionsMaintain accurate purchasing records, files, and supplier documentationSupport urgent purchasing needs including pickups, deliveries, and order coordinationSupplier & Stakeholder CoordinationCommunicate with suppliers regarding order status, delivery issues,



and discrepanciesBuild and maintain professional vendor relationshipsProvide updates to internal teams regarding part availability, delivery timelines, and procurement statusCoordinate closely with operations, projects, finance, and warehouse teams to support material requirementsPurchasing Manager Support & Cross-CoverageProvide administrative and operational support to the Purchasing ManagerAssist with workload balancing, prioritization, and follow-ups across purchasing activitiesStep in to support core purchasing functions during absences or peak workload periodsSupport reporting, tracking, and process documentation as requiredAssist with vendor performance tracking and cost monitoring initiativesInventory & Asset Support (Secondary Focus)Support basic inventory tracking and replenishment coordinationAssist with cycle counts and stock verification activitiesHelp ensure alignment between purchasing records and inventory dataMaintain supporting documentation for tools, equipment, or serialized assets as neededAssist in identifying and resolving discrepancies between purchasing and inventory recordsProcess Improvement & ComplianceIdentify opportunities to improve purchasing workflows and efficiencySupport implementation of procurement tools, systems, or process updatesEnsure compliance with company policies, procedures,



and documentation standardsContribute to cost control and process improvement initiativesQualificationsEducationDiploma or degree in Supply Chain Management, Business Administration, Logistics, or related field (preferred)Experience2–4 years of experience in purchasing, procurement support, or supply chain rolesExperience with purchasing systems, ERP platforms, or inventory software is an assetSkills & CompetenciesStrong attention to detail and accuracy in documentation and data entryExcellent organizational and time-management skillsEffective communication and vendor coordination abilitiesAbility to manage multiple priorities in a fast-paced environmentAnalytical problem-solving skills for discrepancy resolutionProficiency in Microsoft Excel and procurement systemsAbility to work both independently and collaboratively across departmentsWorking ConditionsPrimarily office-based with regular interaction with operations and warehouse teamsOccasional involvement in material coordination or in office support activitiesFrequent communication with suppliers and internal stakeholdersKey Performance Indicators (KPIs)Purchase order accuracy and processing efficiencyTimeliness of order placement and follow-upInvoice matching accuracy and discrepancy resolution timeSupplier on‑time delivery and responsivenessInternal stakeholder satisfactionSupport effectiveness for Purchasing Manager coverageReporting StructureReports to: Purchasing ManagerWorks closely with: Operations, Finance, Warehouse, and Project Teams$42,000 - $65,000 annual salary#J-18808-Ljbffr

📌 Purchasing Coordinator - $42,000 - $65,000 A Year (Winnipeg)
🏢 Cutting Edge Group
📍 Winnipeg