ADMINISTRATIVE ASSISTANT - ENGINEERING SUPPORTTWS Engineering Ltd. is an Edmonton‑based engineering firm specializing in engineering consulting and design work across most of Canada. We practice in the structural, mechanical, electrical, and civil engineering disciplines. In addition, we offer forensic engineering services and power quality engineering. We are deeply committed to sustainable design and minimizing our footprint on the planet while maintaining maximum value for our client.The team at TWS is comprised of loyal employees who are passionate about their work. We encourage a fun learning‑focused environment and support employees in fostering strong peer and client relationships. Our office environment is built on respect, where everyone is considered an essential and valued member of the team. We are committed to helping our staff reach their full potential by providing the tools, training, and project experience needed to grow professionally and personally.Candidate ProfileThe Administrative Assistant provides support to Engineering Department Managers in the Edmonton office. In our fast‑paced work environment, you will be responsible for carrying out a variety of tasks that are important to the operation and administration of the organization.Key ResponsibilitiesKey responsibilities include the following day‑to‑day administrative duties:Coordinate with office activities with receptionist and marketing.Provide support for IT‑related administrationManage extensions and update phone management software.Manage software licenses and user access.Coordinate IT equipment purchases and pickups (keyboards, mice, headsets, etc.).Manage equipment returns, repairs,



and warranty claims.Order and maintain plotter ink and paper supplies.Coordinate vehicle maintenance for company vehicles on an as‑needed basisSchedule semi‑annual major inspections in alignment with seasonal tire changes.Schedule oil changes and periodic maintenance for five fleet vehicles.Arrange and transport vehicles to maintenance provider.Coordinate office and facility repairs and maintenance, liaising with vendorsDoors and access systems.Schedule supplemental office cleaning services, such as spot carpet cleaning, as required.Mechanical systems (e.G., furnace issues, filters, thermostats, plumbing fixtures).Electrical systems (e.G., outlets, lighting, ballasts, data ports).Control inventory of consumable office items for kitchen and washrooms.Using a company vehicle, carry out errands to refill stores.Assist with internal meetings, lunch‑and‑learn sessions, and small office events.Assist with procedure creation and upkeep of office documents and templates.Maintain the digital standard library and update with new standards as they become available.Maintain the listing of engineering licenses and renewals.Provide administrative support in preparing and formatting project documents such as specifications and reports.Assist with formatting and review of reports, specifications, letters, and other engineering documents.Compensation Range$60,000‑$65,000Professional Qualifications & ExperienceEducationMinimum completion of High School Diploma; Post‑Secondary certificate/diploma from an administrative assistant program is considered an asset.Experience5 years of related experience in administration and office management.Familiarity with the skilled services environment would be an asset.SkillsIntermediate to advanced level skills with Microsoft Word, Excel, Outlook and Adobe Acrobat. A general aptitude for computer usage.Customer service‑oriented with exceptional phone and email etiquette.Fast learner with a desire to grow professionally and personally.Team player with ability to work independently and with minimum direction.Demonstrated effective verbal and written communication skills. Typing ability exceeding 60 words per minute.Focused attention on detail and accuracy.Ability to prioritize, multi‑task, and stay focused.Hard worker who readily and quickly assumes responsibility; who is punctual, dependable.Positive and respectful attitude.BenefitsCompetitive salaryBenefits packageRRSP programFlexible in‑office hours#J-18808-Ljbffr

📌 Administrative Assistant - Engineering Support - C$60,000 - C$65,000 A Year (Winnipeg)
🏢 TWS Engineering
📍 Winnipeg