Title : Medical Secretary Reports to : Manager, Primary Care Position Type: Fulltime, Permanent (35 hr/week) Salary: 40,367.60 – 47,483.80 annual or $22.18 - $26.09 per hour Working in close partnership with a multi-disciplinary team, the Medical Secretary ensures the smooth and efficient operation of the health care team by directing clients and participants to appropriate services and by maintaining all systems that support health care services. Vacation, Personal Days, Sick Days and Education time Health Care of Ontario Pension Plan (HOOPP) Extended Health Benefits come into effect after three months of employment in this position: Health and Dental Coverage, Life/Accidental Death and Dismemberment Insurance, Long-Term Disability Coverage and an Employee Assistance Program Handling and documenting small cash and cash equivalents (eg: transportation, emergency food vouchers) as required. Administration maintaining the client information database; Documents billing, as required, including shadow billing; Supports the overall functioning of the clinic by pulling client charts, updating charts, and processing inactive charts; Responds to phonecalls and voice mail for the clinic staff as well as transfers calls to other services when necessary. Performs administrative duties for clinic staff as well as medical/health related programs including maintaining an updated list of community resources, medical specialist referral list, and, on occasion, taking meeting minutes; Maintain inventory of necessary forms & medical supplies.



Health Team Operations Contributes to the overall smooth operation of the clinic by working cooperatively with others and supporting an effective multi-disciplinary team environment; Works cooperatively within the medical secretary team on the “Roles and Responsibilities Training Tool” to ensure skill development for full scope of duties and responsibilities; Assists to provide therequired training and knowledge transfer to coworkers; Comply with all relevant legislation and KCHC policies, including privacy laws Commits to demonstrating an ongoing commitment to Equity, Diversity, Inclusion, Indigenization and Accessibility (EDIIA) by representing the diverse nature of our communities, promoting and practicing inclusion Supports consistent application and development of KCHC policies and procedures Demonstrated commitment to continuous learning and quality improvement On occasion, perform other temporary duties as required Medical Secretary Certificate or Secondary School diploma and equivalent relevant work experience Two plus years office experience, in a health or community setting preferred Experience working with electronic medical records systems sensitive to cultural and social barriers that clientele may be facing Knowledge of privacy legislation as it relates to healthcare and private documents Proficiency in typing,



the use of computers and various software applications, database management experience an asset Available for evening shifts, up to one evening a week French language is an asset As a registered qualified, to abide by and be accountable to the ethics and standards set out by the relevant regulatory body of the profession. All KCHC staff have a duty to understand and follow KCHC policies, uphold high ethical and professional standards, and maintain confidentiality and privacy, using tact and good judgment in all dealings with other staff and clients. At Kingston Community Health Centres (KCHC), we understand that the work of Equity, Diversity, Inclusion, Indigeneity, and Accessibility (EDIIA) is ongoing. We are dedicated to being accountable, transparent, and responsive to the holistic needs of the communities we serve. We will continue to listen, learn, and take meaningful action to ensure that our policies, practices, and services create an environment where everyone, regardless of their identity or circumstances, can thrive. We actively encourage individuals from all backgrounds, including but not limited to women, racialized groups, Indigenous peoples, persons with disabilities, and those who identify as members of the 2SLGBTQI+ communities, to apply to KCHC. We pledge to contribute to building a system that is equitable, diverse, inclusive, accessible, and welcoming for all. KCHC is an equal opportunity employer, respecting and embracing the needs and diversity of our employees. Kingston Community Health Centres, 263 Weller Ave.

📌 Medical Administrator (Billing) - C$40,367.6 - C$47,483.8 A Year (Kingston)
🏢 Kingston Community Health Centres
📍 Kingston