We are seeking a highly organized and professional Front Desk Receptionist to join our growing real estate office. If you're detail-oriented, customer-focused, and thrive in a fast-paced environment, this role is for you! We are looking for someone with experience in real estate administration to provide exceptional support to our agents, clients, and the office as a whole.

Qualifications:

- Real Estate Experience: Previous experience in a real estate office is REQUIRED.
- Real Estate Software: Experience with MLS systems (TRREB, Cornerstone), BrokerBay, Skyslope, and other real estate software is highly preferred.
- Familiarity with Real Estate Terminology: A solid understanding of real estate practices and terminology is a plus.
- Administrative Experience: Proven experience in administrative roles, preferably within real estate or a related field.

Skills:

- Strong organizational skills with exceptional attention to detail.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Excellent written and verbal communication skills, with professional phone etiquette.
- Proficiency in Microsoft Office or Google Drive (G-Drive).
- Comfortable handling confidential information with discretion.
- Ability to manage a high volume of phone calls and emails effectively.

Professionalism:

- High degree of professionalism, customer-first mindset, and a positive attitude.
- Strong business communication skills.
- Ability to work efficiently and meet deadlines.

Key Responsibilities:

Customer Service & Front Desk

- Greet clients and visitors with a friendly and professional demeanor.
- Manage the front desk area and maintain an organized workspace.

Phone & Client Communication





- Answer and direct all incoming calls promptly and professionally.
- Take clear and concise messages.
- Be the first point of contact for clients and visitors coming into the office.
- Respond to client and vendor inquiries via phone, email, and in-person.

Appointment & Meeting Coordination

- Schedule and confirm appointments for property showings, client meetings, and office events.
- Book and manage meeting rooms and boardrooms as needed.

Listing & Deal Management

- Input new property listings into MLS (TRREB, Cornerstone) and update listings on platforms such as BrokerBay and Skyslope.
- Maintain and organize listing and deal files to ensure they are complete and up-to-date.

Document Preparation & Administration

- Prepare, edit, and process real estate documents including Agreements of Purchase and Sale, Amendments, Waivers, and other contracts using Webforms and Skyslope.
- Organize and maintain office documents, contracts, and client information in a secure and accessible manner.
- Process deposit cheques and issue receipts as required.

General Administrative Support

- Provide general office support to real estate agents and management.
- Manage office supply inventory and order supplies as needed.
- Receive, sort, and distribute incoming mail, faxes, and packages.

Facilities Management

- Coordinate meeting room bookings for internal meetings and appointments.
- Ensure the office setting is organized and welcoming for clients.

Flexibility & Availability:

- part time or full time

(Weekend availability is required)

Job Types: Full-time, Part-time

Pay: $18.00-$20.00 per year

Education

- Secondary School (required)

Experience:
- REAL ESTATE: 1 year (required)
- Administrative: 3 years (required)

Language:
- English (required)

Work Location: In person

📌 Real Estate Office Receptionist/admin (Brampton)
🏢 RE/MAX SKYWAY REALTY
📍 Brampton