Payroll & Accounting CoordinatorLocation: Nelson, BCReports To: Finance ManagerDirect Reports: N/ARole Status: Full time, permanentFLSA Status: Non‑ExemptDate of Last Review: March 2026Role DescriptionThe Payroll & Accounting Coordinator leads end‑to‑end payroll processing for salaried and hourly employees during bi‑weekly pay cycles, owning everything from time‑card audits and CRA remittances to taxable benefit tracking and year‑end T4 filing. This role ensures payroll is accurate, compliant, and a consistently positive experience for employees. In the off weeks, the focus shifts to supporting the administration of accounts receivable, vendor payments, bank reconciliations, and month‑end close activities, including journal entries, balance sheet reconciliations, and payroll data for budgeting and cash flow forecasting.Essential Duties and ResponsibilitiesPayroll Processing:Process full‑cycle bi‑weekly payroll for salaried and hourly employees, ensuring accuracy and on‑time paymentReview and audit timecards for completeness and manager approvals prior to each payroll closeCalculate and process off‑cycle runs including termination pays and pay corrections in compliance with the BC Employment Standards ActProcess payroll reimbursements for cell reimbursement, company‑approved mileage, and out‑of‑pocket expensesCompliance & Remittances:Prepare and submit CRA payroll remittances on schedule, ensuring CPP, EI, and income tax deductions reconcile to payroll registers each periodMonitor and apply legislative changes affecting payroll, including annual CRA threshold updates, BC minimum wage changes, and ESA amendmentsTaxable Benefits & Deductions:Calculate and track taxable benefits including employer‑provided vehicles, employee loans, longevity gifts, and group life insurance for accurate T4 reportingAdminister RRSP contribution deductions, track annual limits, and ensure timely contribution uploads including employer matching submissions in partnership with People & CultureAuditing & Reconciliation:Audit each payroll to identify and resolve discrepancies in earnings, deductions, tax withholdings,



and year‑to‑date totalsReconcile payroll liability accounts to the general ledger each pay period and produce payroll journal entries and variance reports for month‑end closeYear‑End & T4 Administration:Lead the annual T4 preparation process, reconciling all applicable boxes against payroll registers and benefit summaries prior to filingReview and approve the T4 Summary with CRA by the annual deadline; manage amended filings and respond to CRA inquiries as neededGeneral Accounting Duties:Assist with accounts receivable functions, including invoice preparations, posting receipts, and monitoring outstanding balances to ensure timely collectionsProcess invoices, ensure proper coding, and prepare vendor paymentsEnsure all cash receipts have been matched and postedInitiate payment to vendors and employees for expense reimbursementsMonth‑End Duties:Assist the finance team with month‑end close activities, including preparing journal entries, accruals, and supporting documentation as neededReconcile bank accounts, credit card statements, and inter‑company balances, promptly investigating and resolving discrepanciesContribute to budget tracking and variance analysis by providing information and assisting department managers as requiredProvide payroll data for month‑end financial analysis, budgeting, and cash flow forecastingCore CompetenciesInnovation & Problem‑Solving – applies creative thinking to solve work challenges by combining traditional methods with new approachesTechnical Excellence & Craft Mastery – maintains high standards of technical skill and craftsmanship in their specialized area, continuously developing expertiseCollaborative Partnership & Communication – works effectively with others through clear communication and knowledge sharing,



building strong relationships based on trust and mutual supportLong‑term Stewardship & Responsibility – prioritizes safety and invests in developing future capabilities and relationshipsOwnership & Continuous Growth – takes responsibility for work outcomes and commitments while maintaining focus on growth and improvement, demonstrating reliability and proactive communicationQualifications, Knowledge, Skills, AttributesMinimum 5 years of accounting and payroll processing experienceCertified Canadian Payroll Professional (CPP)Knowledge of Canadian accounting principles, tax regulations, labour laws, and payroll software; experience with Rippling and QuickBooks an assetProficient in accounting software and Microsoft ExcelExceptional analytical, organizational, and problem‑solving skills, with high attention to detailEffective communication skills and ability to handle confidential information professionallyAdaptable and able to manage multiple tasks and meet deadlines in a fast‑paced environmentSchedule and Working ConditionsAbility to work 8:30‑5:00, Monday – Friday, with a 30‑minute unpaid lunch each dayAbility to work on‑site at Spearhead officesManual dexterity to operate a computer and other common office equipment on a regular basisAbility to work sitting or standing at a desk for work shiftsCompensationPay range is $60k‑$75k commensurate with experience and qualificationsExtended Health and Dental benefitsWeekly Indemnity InsuranceGroup Retirement Savings PlanStatement of InclusionSpearhead is committed to fostering a culture of diversity, equity, and inclusion. The unique experiences, talents, and perspectives of our employees drive our success and contribute to both our culture and reputation. We believe that embracing diversity and inclusion is essential to attracting, developing, and retaining a talented workforce. By prioritizing these principles, we enhance innovation, improve problem‑solving, and strengthen company performance. Our commitment to diversity ensures that every individual’s contributions are valued, empowering us to achieve sustainable success and continued growth.#J-18808-Ljbffr

📌 Payroll & Accounting Coordinator - C$60,000 - C$75,000 A Year (Winnipeg)
🏢 Spearhead
📍 Winnipeg