Vision Loss Rehabilitation Canada (VLRC) is a national health services organization dedicated to empowering people who are blind or partially sighted to live safely and independently. Our certified specialists provide client-centered rehabilitation, mobility training, and daily living skills programs that help clients build confidence and thrive. We work collaboratively with ophthalmologists, optometrists, and other health care professionals, offering essential care on a referral basis in homes, workplaces, and communities across the country.

We value our employees as our greatest asset — and we’re committed to supporting their well-being, professional growth, and work-life balance.

Registrar & Administrative Assistant Term : Full-time, Permanent (Existing vacancy) In covering a broad range of duties, the emphasis of this position is to utilize the electronic medical record application to register clients, gather and record client information, and to assign client records to appropriate staff, ensuring the electronic medical record workflow processes are adhered to. This position provides functional expertise within the comprehensive provision of vision rehabilitation services, using the electronic medical record application. Within a distinct geographic area, completes and updates the Registration and Eye Information pages within the electronic medical record • Assigns, through the electronic medical record, the required Services and Interventions and schedules appointments (Skedulo) • Flags urgent/critical situations to Supervisor or other designated staff • Ensures all client information is accurately entered into the electronic medical record in a timely manner • Scans documents into the electronic medical record,



using naming convention standards • Updates client status in the electronic medical record • Manages workload and electronic medical record caseload in effective and effective manner • Maintains paper files in accordance with current policies and procedures • Provides administrative and operational support to the manager/executive director and other team members as required Utilizes established business rules, service standards and practices, and ensures policies and procedures are followed in a timely fashion • Participates in service evaluation and program planning processes as needed to maintain and improve service outcomes • Works under the general direction of national/divisional guidelines and standards but has latitude in making decisions on routine tasks.

- Proficient level of knowledge in the electronic medical record application, including the management of caseloads · Ability to effectively communicate verbally and in writing · Detail-oriented, with ability to enter data accurately · Proficient in the use of Microsoft Office software and database management and willingness to learn new software applications · Knowledge of eye conditions and blindness prevention would be an asset · Knowledge of the psychosocial impact of vision loss would be an asset 3 years working experience within an administrative function. · Proficient typing and keyboarding skills Ability to work flexible hours. · Ability to travel within the region (acceptable driver’s abstract will be required). Comprehensive benefits for health, vision, dental, corporate discounts employee and family assistance program Flexible work arrangements, generous paid time off, and work-life balance initiatives Career development through training, mentorship, and advancement opportunities Inclusion, Accessibility & Accommodation We welcome applications from members of groups that have been historically marginalized, including but not limited to Indigenous peoples, racialized persons, persons with disabilities, including those who are blind, partially sighted, or deafblind, women and 2SLGBTQ+. Direct lived experience is valued as an asset.

📌 Registrar & Administrative Assistant (Winnipeg)
🏢 Vision Loss Rehabilitation Canada
📍 Winnipeg