We are seeking a detail‑oriented Property Administrator for our client in Pointe Claire to serve as the backbone of our management team.This is a part‑time permanent role that bridges the gap between high‑level operations and daily tenant needs, ensuring our portfolio runs like a well‑oiled machine.Work Hours & CompensationMonday‑Thursday, 9:00AM‑3:00PM (20hrs per week). Salary: $30/hr. Two weeks vacation. Parking on site.ResponsibilitiesCommunicate concerns from co‑owners or any issues regarding the management of the office to the President in a timely fashion.Agree not to perform tasks or personal assignments for condominium owners/renters during work hours.Contact suppliers and contractors as needed and coordinate their activities while ensuring minimum inconvenience to all co‑owners.Ensure the safety and security of the property and report any issues to the President.Respond to all questions pertaining to co‑owners.Record daily attendance and absences on a monthly timesheet.Provide administrative support to the members of the Board of Directors.Administrative & Financial ManagementBookkeeping duties using the Condo Manager program.Prepare letters to co‑owners for current condo fees (including letters to non‑resident co‑owners).Maintain accurate records of all condominium‑related activities.Prepare tax receipt forms for co‑owners.Prepare reports for petty cash receipts as required.Pay, record, and file all incidentals to be billed (fobs, parking, etc.) and all invoices.Enter and monitor the Fob and Interphone systems.Handle employee payroll and paying of the DAS (deductions at source).Complete banking transactions/deposits.Assist in the budgeting process and financial reporting with the Finance Committee.Oversee the collection of condo fees from co‑owners via direct withdrawal using Condo Manager on the 1st of every month.Prepare a monthly report for the Finance Committee of all monthly disbursements (expenses)



and payroll.Keep an up‑to‑date Excel file of all co‑owners using the established template.Correspondence, Communications & FilingReceive and process mail and emails.Draft letters (and translate) for co‑owners regarding projects or notices at the request of the Board of Directors.Prepare documents required by notaries for sales, mortgages, etc. (bill for them).Send emails or notes of information to the Board of Directors on property status and any ongoing issues.Prepare memos or notes for staff.Bulletin: translate, email, photocopy, and distribute to each door without email accessibility.Post all notices to co‑owners.Communicate complaints to the Board of Directors.Use the Cyber Impact program for communication with co‑owners.Communicate with all Realtors regarding property sales.Complete an annual evaluation of all files.Store three years of all files in the main office and archive the rest in boxes in the basement for seven years.Maintain regular filing of all documents.Handle any other projects assigned by the Board of Directors (e.G., Maintenance Manual, AGM documentation).QualificationsBilingual English and French (spoken and written).English‑speaking internal and external clients/partners/employees located outside Quebec on a daily or regular basis.Self‑motivated and able to work effectively without constant supervision.Strong communication, interpersonal, organizational, time‑management, and Excel/Word skills (Microsoft Office), Condo Manager, and Cyber Impact.Equal Employment OpportunityRandstad Canada is committed to fostering a workforce reflective of all peoples of Canada. We actively develop and implement strategies to increase equity, diversity, and inclusion within the workplace, ensuring full participation free from barriers. We welcome applications from all qualified individuals, including those who identify as women or non‑binary/gender non‑conforming; Indigenous or Aboriginal peoples; persons with visible orinvisible disabilities; visible minorities, racialized groups; and members of the LGBTQ2+ community. Requests for accommodations may be made by email.#J-18808-Ljbffr

📌 Property Administrator (Pointe-Claire) - $30 An Hour - Part Time (Winnipeg)
🏢 randstad canada
📍 Winnipeg