Located within the traditional unceded territory of the syilx people, Westbank First Nation is a progressive and prosperous self-governing First Nation. The Okanagan Valley truly has it all, including a great climate, stunning scenery, world-class ski resorts, golf courses, wineries and beaches.Westbank First Nation values diversity and we are committed to creating a healthy, strong and vibrant community through programs and services that promote physical, mental, emotional and spiritual well-being and healing. Come join our team and become part of an innovative and rewarding place to work.POSITION SUMMARYReporting directly to the General Legal Counsel, the Legislative Administrator plays a key role in supporting the General Legal Counsel and the Policy Development Coordinator in the development, drafting, and amendment of legislation and governance instruments.The Legislative Administrator acts as a primary administrative point of contact between external legal representatives and internal stakeholders, coordinating legal file documentation, tracking legal matters, and supporting the administration of legislative amendment and enactment processes. While this role does not provide legal advice, it supports the efficient flow of information and documentation related to legal and legislative matters.The role is also responsible for managing the end-to-end processing of access to information requests. Responsibilities include consulting with applicants, identifying and retrieving responsive records, preparing records for disclosure, applying legislative exceptions, and ensuring compliance with legislated timelines. The role also supports privacy compliance by administering policies and procedures, advising staff and the public on Westbank First Nation's Freedom of Information and Protection of Privacy Law, responding to complaints and investigations, and delivering training and guidance across the organization.EDUCATION/EXPERIENCECertificate or diploma in Local Government Administration, Public Administration, Law, Information Management, or a related fieldMinimum of two (2) years of administrative experience, preferably within a First Nation government, local government, or public-sector environmentMinimum of two (2) years of related experience supporting legislative, policy, privacy and data management, or legal service functions, including drafting support, document coordination, legal file management, and stakeholder communicationDemonstrated interest in governance, legislation, policy development, and/or information privacy.Equivalent combination of education,



training and experience may be consideredREQUIREMENTSCriminal Record Check with results acceptable to WFNMaintains a high level of confidentiality and uses discretion on all matters relating to the affairs of the Westbank First NationJOB DUTIES/RESPONSIBLTIESAssists the General Counsel in drafting and amending legislation and other legal documentsSupports the Policy Development Coordinator in the research, development, and implementation of governance instruments and policiesConducts research on legislative, policy and governance issues, providing summaries and recommendationsCoordinates and administers legal files, including maintaining document logs, tracking deadlines, and organizing case-related materialsAs directed by the General Legal Counsel, acts as an administrative liaison between external legal representatives and internal interest holders, ensuring timely communication and information-sharingAssists General Legal Counsel in their role as Chief Privacy Officer by responding to freedom of information requests.End-to-end processing of access to information requests in accordance with WFN's Freedom of Information and Protection of Privacy Law.Supports the administration of legislative amendment and enactment processes, including preparing enactment packages, implementing community and stakeholder consultation activities, tracking revisions, and coordinating internal review workflowsPrepares and organizes materials for meetings, including agendas, reports, and briefing notesMaintains accurate records and files related to legislative, policy and legal mattersProvides administrative support to the General Counsel and Director of Operations, as needed, including managing calendars, scheduling meetings, and handling correspondenceMonitors relevant legislative and policy developments and provide updates to the General Counsel and Policy Development CoordinatorAssists with preparing documentation for Council, committees, and community engagement processes related to legislation and governanceEnsures proper organization, retention, and confidentiality of legal and legislative documents in accordance with WFN policiesLiaises with internal and external stakeholders to facilitate legislative, policy,



and legal administrative processesPerforms other duties as assigned by the General Counsel and Director of OperationsProvides support and will work closely with the Policy Development CoordinatorPerforms all duties and responsibilities in accordance with the Westbank First Nation policies, standards, and proceduresKNOWLEDGE/SKILLS/ABILITIESStrong understanding of legislative processes and governance frameworksUnderstanding of basic legal administrative processes (e.G., document management, matter tracking, stakeholder coordination)Familiarity with First Nation governance structures and local government operationsExcellent organizational skills and attention to detailProficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and legal/administrative software such as document management systems, electronic filing platforms, and case or records management databases.Strong written and verbal communication skillsDemonstrated ability to manage multiple files, priorities, and competing deadlines in a fast-paced workplace while maintaining accuracy and confidentiality.Ability to manage multiple tasks and deadlines effectivelyDemonstrates a high degree of confidentiality in interpersonal interactionWorking knowledge of the history of colonization in Canada and its ongoing impact on modern issues affecting Indigenous PeoplesWorking knowledge in communicating with Indigenous Peoples, demonstrating sensitivity and empathy, and awareness of how language choices can influence and impact conversationsThe median salary or this position is $64,753Westbank First Nation offers a competitive and thoughtfully designed total rewards package that reflects our commitment to employee wellbeing and long-term success. In addition to a competitive base salary, employees are eligible to participate in the Municipal Pension Plan, a defined benefit pension plan with a 9.31% employer contribution following the eligibility period along with comprehensive extended health and dental coverage.Our unique and generous flexible time-off provisions are designed to promote work–life–family balance and overall wellness. At WFN, we also prioritize continuous growth and leadership development by investing in meaningful education and professional development opportunities that support both individual advancement and organizational excellence.This opportunity will close at midnight on Sunday, October 11, 2026While we recognize the value of diversity in the workplace and welcome applications from people of all backgrounds, preference will be provided to qualified WFN Members & Indigenous applicants.

📌 Legislative Administrator (Kelowna)
🏢 Westbank First Nation
📍 Kelowna