The Administrative Coordinator, Team & Culture is responsible for a broad range of administrative, operational, and support functions across the department, with direct impact on the experience of team members and volunteers at every stage of their time with WinSport The Administrative Coordinator works across all areas of the T&C; department, providing administrative and coordination support to the full range of departmental programs and functions. This includes file and record management, policy and contract administration, onboarding and training coordination, the volunteer program, the uniform program, and leadership and development initiatives The role carries a high administrative volume and requires strong organizational skills, attention to detail, and the ability to manage competing priorities independently. Administrative and Departmental Support Act as the primary point of contact for T&C; inquiries, managing the shared inbox, responding directly to routine requests, and directing others to the appropriate team member Keep the T&C; WinSportal current, updating content, resources, and department information on an ongoing basis Manage departmental supplies ordering and maintain appropriate inventory levels Maintain the T&C; storage room in an organized and inventoried state Prepare and distribute end-of-season contract letters and seasonal contract extensions Onboarding and Training Coordinate the administrative components of the onboarding process for new team members, including documentation, system access, and scheduling Support the delivery of new hire orientation, including logistics, materials, and follow-up on outstanding items Communicate benefits, policies,



and departmental resources to new team members during the onboarding period Support the production of ID badges and nametags for new team members and process replacement requests for existing team members Administer the LMS, including assigning training, tracking completion, and producing reports as required Provide administrative support for leadership and development programs, including workshop logistics, participation tracking, and feedback collection Provide administrative support to the volunteer program and its governing committee as required, including maintaining records in Better Impact, assisting with scheduling and logistics, tracking hours and agreements, and supporting orientations and engagement activities Assist with uniform exchanges and replacements following initial distribution Coordinate WinSport Hockey League (WHCL) administration, including contracts and performance management documentation Project and Policy Coordination Assist with the creation, communication, and maintenance of departmental policies Maintain the policy library, flagging documents due for review and coordinating updates as directed Conduct research to support department projects and planning initiatives Participate in and lead special projects as assigned by the Executive Director Post-secondary education in Office Administration, Human Resources, Business Administration, or a related field.

Minimum 3 years of experience in an administrative or coordination role Experience in an HR or people services environment is an asset Proficient in Microsoft Office Suite, including Excel, Word, PowerPoint, Outlook, and Co-Pilot Experience with UKG Pro is a strong asset,



including use of the HRIS and learning management functions Strong organizational skills and the ability to manage a diverse workload with competing priorities Work Environment: The role is primarily office-based, with a standard workweek of 40 hours. The office environment is typically quiet with moderate levels of activity but may include occasional periods of high activity depending on project deadlines and events. Working in a warehouse environment is also a part of the role with the management of the uniform program.

Standard working hours are 8-5 pm with 1 hour for lunch, Monday to Friday, (although this may be flexed depending on operation and approval from direct supervisor. Occasional overtime or weekend work is required based on operational needs or project demands.

Technology Use: Frequent use of a computer, including word processing, data entry, email communication, and video conferencing. The role also requires the regular use of office equipment such as telephones, printers, scanners, and photocopiers. Regular interaction and collaboration with team members, senior management, external partners, and clients.

May require participation in virtual meetings or occasional in-person meetings. Asks for help when needed to meet commitments. Helps guests feel welcomed, valued, and appreciated. Discounts on food, beverage, and programs Access to our world-class gym facility We have a robust workplace wellness program that supports the physical, emotional, social and financial wellness of our team members.

You will be rubbing shoulders with athletes of all levels and disciplines, and you will be working in a world-class facility that showcases exceptional services to support our guests in training and maintaining an active lifestyle.

📌 Seasonal Operations Assistant (Leader) (Calgary)
🏢 Winsport
📍 Calgary