RJC Engineers is a well-established, employee-owned engineering firm with a broad geographic footprint and deep roots across Canada and the United States. We are leaders in structural engineering, building science, structural restoration, structural glass engineering, parking facility design, and building energy modelling. Our commitment to clients, cutting-edge technology, collaborative culture, and the passion of our people.

We’re driven by a purpose: to positively impact our communities and invest in our team’s growth and success. At RJC, you’ll join an inclusive, fast-paced team tackling exciting and complex projects. You’ll work alongside industry-leading experts, explore emerging technologies, and be supported in your continuous professional development.

Creative

Mindset – You bring fresh ideas, challenge assumptions, and turn obstacles into opportunities.

Supportive

Teamwork – You foster a culture of inclusivity, respect, and collaboration, helping others succeed.

The Board

Liaison serves as the critical administrative link between RJC's Board Chair and its Executive Leadership. Assist in the planning and organization of all meetings of the Board and its associated committees (Finance Committee, HRCC and Governance), including the Annual General Meeting, and Board Strategy Offsite. Responsible for the logistics of the Board meeting materials including: Gather and consolidate all Board package materials including presentations, briefing notes, and supporting documents from multiple contributors.

Monitor updates ensuring the most current versions are captured, resolving discrepancies between drafts, and organizing all finalized files into a complete, accurate, and readyâtoâpublish Board package. Attend all meetings (in-person and virtual) to record comprehensive, accurate minutes and track follow-up action items.



~ Maintain the corporate minute books (i.e., Maintain the Governance Manual (Articles, Terms of Reference, Policies, Guidelines). Act as the primary point of contact fielding inquiries and facilitating communication between the Board and Executive Leadership.

Travel & Business Hours ~ Travel is required in this role (20%). ~ Ability to work outside regular business hours to attend Board meetings and compile Board package material from across multiple time zones.

Certification or degree in Business or Public Administration, or a related field is preferred. 5 to 7 years of administrative experience, preferably at the Executive level. ~TECHNICAL SKILLS Exceptional organization Manages complex calendars, travel, meetings, and priorities with precision. Time management Knows what’s urgent versus essential. Technology literate Comfortable with productivity tools (email, calendars, Word, Excel, etc.).

Projects coordination Tracks deadlines, follows up, and keeps initiatives moving. Creative mindset with a proactive approach Accountable, reliable, and quality-focused Committed to continuous learning and improvement Stimulating, challenging projects and development opportunities to help you grow your skills and career Being part of a supportive and inclusive network of people that help each other reach their goals A comprehensive financial rewards program that recognizes your success, including eligibility for a performance-based bonus and share ownership program An extensive and generous advantages package including a $1000 Health Care Spending Account Maternity and Parental Leave Top-up Program Investing in your future, the opportunity to become part of an employee-owned organization and eligible for RJC’s matching Retirement Registered Saving Plan (RRSP) At RJC, inclusivity and diversity are commitments we all share.

📌 Senior Administrative Liaison - Remote (Toronto)
🏢 RJC Engineers Careers
📍 Toronto