Senior Legal Assistant - Real Estate & Private Lending

Location

Vancouver, BC

Work Arrangement

In-person

Employment Type

Full-time

Key Responsibilities

Real Estate

- Manage residential and commercial purchase, sale, and refinance files from opening through completion and reporting.
- Prepare conveyancing documents, statements of adjustments, closing packages, trust letters, and related correspondence.
- Conduct and register documents through LTSA, myLTSA, and Web Filing.
- Order and review strata documents, tax certificates, payout statements, and other closing requirements.
- Prepare Property Transfer Tax returns and assist with closing adjustments.
- Reconcile closing funds, trust cheques, wire instructions, and transaction balances.
- Monitor completion dates, reporting requirements, and post-closing matters.

Private Lending

- Open and manage private mortgage and lending files from commitment through completion.
- Prepare and coordinate security documents, mortgage documentation, commitments, advances, registrations, discharges, and lender reporting.
- Coordinate with lenders, brokers, borrowers, realtors, and other legal professionals.
- Track renewal, maturity, discharge, and other critical lending deadlines.
- Ensure files are complete, accurate, and compliant with applicable requirements.

Client & File Management

- Maintain accurate and well-organized electronic and physical files.
- Communicate professionally with clients, lenders, brokers, realtors, financial institutions, and external counsel.




- Manage multiple priorities while meeting strict transaction and reporting deadlines.
- Review documents carefully for accuracy, completeness, formatting, and consistency.
- Support lawyers with correspondence, legal documentation, research, reporting, and general file administration.

Required Qualifications

- 3+ years of legal assistant experience, preferably in BC real estate conveyancing and/or private lending.
- Strong experience handling residential and commercial real estate transactions from start to finish.
- Practical experience with LTSA, myLTSA, and Web Filing.
- Experience preparing statements of adjustments, closing documents, trust documentation, and Property Transfer Tax returns.
- Experience with private mortgages, lending transactions, registrations, discharges, and lender reporting is highly valued.
- Excellent proofreading and document-review skills with exceptional attention to detail.
- Strong organizational and time-management skills, with the ability to manage multiple active files simultaneously.
- Excellent written and verbal communication skills.
- Skilled and confident client-service and telephone skills.
- Proficiency with Microsoft Office, particularly Word and Outlook.
- Experience with LexisNexis and iManage or a comparable document management system is an asset.

What We Offer

- Competitive salary based on experience and qualifications.
- Dental care.
- On-site parking.
- Casual dress environment.
- Full-time, in-person work.

📌 Senior Legal Assistant - Real Estate and Private Lending (Vancouver)
🏢 Synectics
📍 Vancouver