- Greet employees, visitors, and vendors, directing them as appropriate

- Manage incoming calls, messages, and general inquiries

- Maintain a professional, organized, and welcoming front desk and office environment

- Support visitor access and coordination for overall office flow

Office Coordination & Day-to-Day Operations

- Coordinate meeting room bookings, setup, and readiness

- Manage office supplies, kitchens, and shared spaces to ensure they are stocked and organized

- Support day-to-day office flow and maintain common areas

- Log and follow up on building-related requests with the Facilities team

- Assist with workspace setup for current hires and internal moves

Administrative Support

- Support the Office Manager and on-site leadership with meeting logistics (room bookings, setup, materials)

- Support preparation and submission of leadership expenses through the company’s expense system

- Assist with petty cash tracking and basic reconciliation

- Coordinate incoming and outgoing mail, including internal distribution between buildings

Employee Experience & Corporate Activities

- Support onboarding logistics at the site level (workspace setup, coordination)





- Coordinate CEO/new hire welcome meeting logistics and invitations

- Maintain and update digital signage (e.g., new hires, announcements, headshots)

- Support the Office Manager with Corporate events

Systems & Access

- Maintain and update building access (e.g., access cards, guest passes)

- Support office security processes in coordination with Facilities and IT

- Maintain accurate records related to access and security systems

Other duties as required

Your Impact Through Innovation

- Greet employees, visitors, and vendors, directing them as appropriate

- Manage incoming calls, messages, and general inquiries

- Maintain a professional, organized, and welcoming front desk and office environment

- Support visitor access and coordination for overall office flow

Office Coordination & Day-to-Day Operations

- Coordinate meeting room bookings, setup, and readiness

- Manage office supplies, kitchens, and shared spaces to ensure they are stocked and organized

- Support day-to-day office flow and maintain common areas

📌 Senior Office Administrator (Mississauga)
🏢 Baylis Medical Technologies
📍 Mississauga