Title: Administrative Assistant Kettle Coordinator Location: PARKSVILLE Canada Job Description Who We Are For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here. Mission Statement The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world. POSITION PURPOSE SUMMARY Reporting directly to the Administration Department at Mount Arrowsmith, the Administrative Assistant will handle front desk duties, provide administrative support and back-up support, and coordinate the logistics for the MU events including food drives and fundraisings, ensuring smooth operations and exceptional service within The Salvation Army. ACCOUNTABILITIES Performs general office duties such as answering and screening the telephone, booking appointments for service providers, directing inquiries, filing documents electronically or manually, photocopying and distributing materials as requested, and sending and receiving fax/email material as requested; resolves routine inquiries. Checks phone and email messages upon arrival and throughout the day, distribute to recipients or address questions or requests, as appropriate.



Supports administration inquiries/issues, electronic filing, records management. Assists with arrangement for maintenance of equipment, vehicles, property issues, contacts service providers and schedules maintenance, etc. Updates contact information for all service providers, community partners, churches, etc. and distributes information to departments. Maintains the logs of keys and security codes/words to all Ministry Unit's departments users up to date; communicates with the alarm company to update the list of users. Maintains the database with the updated information on Ministry Unit vehicles including vehicle maintenance calendar (mileage log files, insurance, maintenance log, vehicle inspection reports, assigned drivers log, etc.) Maintains the database with updated information on Ministry Unit properties including property service management calendar (property maintenance log, lease contracts, services contracts, etc.) Builds and maintains databases/logs (e.G. employee hours worked, emergency contact lists, contact lists; Church members contact list; inventory list; tax receipting log; disbursements log;gift-in-kind log; gift cards log; secure log; property leases log; property management/building log; equipment service log; assigned computers/phones log; supplies order list andinvoice log in absence of Operations Admin Coordinator, etc.)



Assists with handling and ensuring the protection of extremely confidential and sensitive employees, Corps Officers, client and/or program files/information. Drafts and prepares correspondence, presentations, brochures, flyers, advertisements, invitations, ministry unit's newsletter, certificates subject to supervisory approval (e.G., PowerPoint presentations). Schedules meetings, prepares agendas, and takes minutes; types and circulates minutes. Provides reminders for the admin team regarding scheduled events, deadlines, including support documentation. In absence of Operations Admin Coordinator ensures the completion of various errands such as post office, banking, deliveries and supply pick-up. Assists Operations Admin Coordinator with opening and distribution of in-coming mail; receiving parcel(s) anddistributing to the appropriate person(s). In shortage of TS management staff assists TS Manager/Supervisor in completion and filing of weekly sales reports. Assists CMD in updating the Ministry Unit Manuals with revised policies; keeps electronic records of policies and procedures. In absence of Operations Admin Coordinator greets, assists, and escorts visitors in the reception area. In absence of Operations Admin Coordinator accepts donations from the public, processes donations over the phone, monthly donors, etc. Liaises with donors in a pleasant manner through phone and email regarding donations and tax receipting. Ensures that all donations including monetary donations are recorded in the remittance log, and a temporary receipt is issued. Prepares the tax receipts for customers/donors, updates tax receipt log. In absence of Operations Admin Coordinator or Corps Officer assists with

📌 Administrative Assistant Job At Salvation Army In Parksville, Bc, Canada
🏢 Salvation Army
📍 Parksville