The Headhunter Group is an innovative Staffing and Recruiting Company operating in Canada Albania, Kosovo, Montenegro, Macedonia, Bosnia & Herzegovina, Serbia, Cyprus, Greece, and USA. We offer the newest mentality in the Staffing industry, and our core business is centered on candidates and Clients.Position OverviewThe Office Manager plays a central role in ensuring the smooth and productive operation of the office while supporting management, accounting, and project teams. This position is responsible for coordinating administrative functions, overseeing office processes, supporting accounting activities, and maintaining organized project documentation.The ideal candidate is proactive, detail-oriented, and organized, with experience in the construction or restoration industry and the ability to manage multiple priorities in a fast-paced environment.Key ResponsibilitiesOffice Management & AdministrationOversee daily office operations, workflows, and administrative proceduresManage office supplies, vendors, and service providersPrepare correspondence, internal reports, and company documentationMaintain organized digital and physical filing systemsSchedule meetings, manage calendars, and support senior managementSupport employee onboarding, maintain personnel records,



and assist with HR administrationPrepare and process invoices, purchase orders, and payment follow-upsTrack expenses and support payroll processingAssist with budget tracking and basic financial reportingLiaise with external accountants and bookkeepers to ensure compliance with Canadian accounting requirementsProject & Operations SupportProvide administrative support to project managers and field teamsAssist with contract administration, compliance documentation, and project recordsEnsure timely collection and organization of insurance certificates, permits, safety documentation, and subcontractor paperworkCoordinate communication between office staff, site teams, subcontractors, and client.QualificationsBachelor's degree in Business Administration, Accounting, or a related field (preferred)2–4 years of experience in an Office Manager, Office Administrator, or similar role, preferably in construction, restoration, or a related industryStrong knowledge of QuickBooks, Microsoft Office Suite (Excel, Word, Outlook), and cloud-based systemsExcellent organizational, time-management, and multitasking skillsStrong written and verbal communication skillsAbility to work independently and take ownership of office operations

📌 Office Manager (Toronto)
🏢 The Headhunter
📍 Toronto