Greet employees, visitors, and vendors, directing them as appropriate

Manage incoming calls, messages, and general inquiries

Maintain a professional, organized, and welcoming front desk and office environment

Support visitor access and coordination for overall office flow

Office Coordination & Day-to-Day Operations

Coordinate meeting room bookings, setup, and readiness

Manage office supplies, kitchens, and shared spaces to ensure they are stocked and organized

Support day-to-day office flow and maintain common areas

Log and follow up on building-related requests with the Facilities team

Assist with workspace setup for new hires and internal moves

Administrative Support

Support the Office Manager and on-site leadership with meeting logistics (room bookings, setup, materials)

Support preparation and submission of leadership expenses through the company’s expense system

Assist with petty cash tracking and basic reconciliation

Coordinate incoming and outgoing mail, including internal distribution between buildings

Employee Experience & Corporate Activities

Support onboarding logistics at the site level (workspace setup, coordination)





Coordinate CEO/recent hire welcome meeting logistics and invitations

Maintain and update digital signage (e.g., new hires, announcements, headshots)

Support the Office Manager with Corporate events

Systems & Access

Maintain and update building access (e.g., access cards, guest passes)

Support office security processes in coordination with Facilities and IT

Maintain accurate records related to access and security systems

Other duties as required
Your Impact Through Innovation

Greet employees, visitors, and vendors, directing them as appropriate

Manage incoming calls, messages, and general inquiries

Maintain a professional, organized, and welcoming front desk and office environment

Support visitor access and coordination for overall office flow

Office Coordination & Day-to-Day Operations

Coordinate meeting room bookings, setup, and readiness

Manage office supplies, kitchens, and shared spaces to ensure they are stocked and organized

Support day-to-day office flow and maintain common areas

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📌 Senior Office Administrator (Ontario)
🏢 Baylis Medical Technologies
📍 Ontario