Senior Legal Assistant - Real Estate & Private Lending
Location
Vancouver, BC

Work Arrangement
In-person

Employment Type
Full-time

Key Responsibilities
Real Estate

Manage residential and commercial purchase, sale, and refinance files from opening through completion and reporting.

Prepare conveyancing documents, statements of adjustments, closing packages, trust letters, and related correspondence.

Conduct and register documents through LTSA, myLTSA, and Web Filing.

Order and review strata documents, tax certificates, payout statements, and other closing requirements.

Prepare Property Transfer Tax returns and assist with closing adjustments.

Reconcile closing funds, trust cheques, wire instructions, and transaction balances.

Monitor completion dates, reporting requirements, and post-closing matters.

Private Lending

Open and manage private mortgage and lending files from commitment through completion.

Prepare and coordinate security documents, mortgage documentation, commitments, advances, registrations, discharges, and lender reporting.

Coordinate with lenders, brokers, borrowers, realtors, and other legal professionals.

Track renewal, maturity, discharge, and other critical lending deadlines.

Ensure files are complete, accurate, and compliant with applicable requirements.

Client & File Management

Maintain accurate and well-organized electronic and physical files.

Communicate professionally with clients, lenders, brokers, realtors, financial institutions, and external counsel.





Manage multiple priorities while meeting strict transaction and reporting deadlines.

Review documents carefully for accuracy, completeness, formatting, and consistency.

Support lawyers with correspondence, legal documentation, research, reporting, and general file administration.

Required Qualifications

3+ years of legal assistant experience, preferably in BC real estate conveyancing and/or private lending.

Strong experience handling residential and commercial real estate transactions from start to finish.

Practical experience with LTSA, myLTSA, and Web Filing.

Experience preparing statements of adjustments, closing documents, trust documentation, and Property Transfer Tax returns.

Experience with private mortgages, lending transactions, registrations, discharges, and lender reporting is highly valued.

Excellent proofreading and document-review skills with exceptional attention to detail.

Strong organizational and time-management skills, with the ability to manage multiple active files simultaneously.

Excellent written and verbal communication skills.

Professional and confident client-service and telephone skills.

Proficiency with Microsoft Office, particularly Word and Outlook.

Experience with LexisNexis and iManage or a comparable document management system is an asset.

What We Offer

Competitive salary based on experience and qualifications.

Dental care.

In office parking.

Casual dress environment.

Full-time, in-person work.

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📌 Senior Legal Assistant - Real Estate and Private Lending (British Columbia)
🏢 Synectics
📍 British Columbia