An exciting prospect as a Temporary-Full Time Administrative Coordinatorin the Family Practice Health Centre (Until April 2027)

Type: Replacement

Summary of Duties, but not limited to:

Supports the Executive Director and Family Practice team as required, including but not limited to scheduling of meetings, minute taking, catering request, photocopying, filing, booking rooms and providing administrative support

Creates, templates and updates working schedule for the entire Family Practice team

Acts a point of contact to staff within the Family Practice team

Assist in the development and distribution of communication materials

Creates IT requests, arrange for maintenance work orders, order supplies

Ensures approval and processing of invoices

Supports departmental projects as needed

Accesses EPIC upon Director request

Monitors and processes physician billing

Maintain database for hospital wide language interpretation utilization, prepare documents for quarterly reporting and process service provider invoices, gathers and analyzes statistics

Prepares documents for new hires

Creates department orientation packages and prepares for new hires into the Family Practice team

Completes payroll entry and timesheet changes

Employment Opportunity!
As a role model and champion,



you will work to identify and integrate safe, best practices into daily activities to foster the delivery of safe and exemplary care. The responsibilities described above are representative and are not to be construed as all-inclusive.

Qualifications

College diploma required

3-5 years related hospital experience in an administrative capacity

Advanced skills in MS Office (Word, PowerPoint, Excel, Outlook)

Equity training/knowledge, anti-oppression training, diversity and inclusion training an asset

Frequent use of computer, photocopier/scanner

Excellent verbal and written communications skills

Excellent ability to pay attention to detail and organizational and time management skills that would complement well developed interpersonal skills, including the ability to handle multiple projects simultaneously

Ability to produce high quality work in accordance with Hospital standards

Experience in coordinating activities in a multi-site environment

Ability to work well under pressure and use good judgment in assessing difficult situations

Good work and attendance record required

Demonstrated WCH vision mission and values

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📌 Administrative Coordinator - Family Practice Health Centre (Ontario)
🏢 Women's College Hospital
📍 Ontario