Annual Salary Range: Range $49,000 to $60,000. Expected Hiring Range $ 50,000 to $ 55,000Employment Type: Permanent, Full-TimeLocation: Hybrid (3 days in office per week)Reporting Manager: Benefits: Extended Health Benefits and eligibility to participate in the BC Municipal Pension PlanRole OverviewSt. Paul’s Foundation is seeking a highly organized and service-oriented Donations Assistant to join our team. Reporting to the Donations Manager, you will be at the heart of our donor operations, providing essential administrative and operational support to ensure gifts are processed accurately, donor records are meticulously maintained, and every interaction reflects the professionalism and care our supporters expect. You will play a critical role in managing administrative tasks, coordinating donation workflows, generating tax receipts, and contributing to process improvements that enhance efficiency and accuracy. This hands-on position is key to maintaining the integrity of donor data and supporting a seamless giving experience, where attention to detail, initiative, and dedication to excellence make a real difference every day.Key ResponsibilitiesServe as a primary point of contact for the Foundation, responding to inquiries from donors, volunteers, staff, and the public by phone and email.Coordinate the flow of donations, acting as a key liaison between the Donations and Fundraising teams to ensure accurate gift coding and processing.Process donations—including cash, cheques, credit cards, and gifts-in-kind—in Raiser’s Edge.Prepare and manage gift batches for data entry and reconciliation.Support the administration and growth of the monthly recurring donor program.Maintain high standards of data integrity by ensuring donor records are accurate,



complete, and up to date.Prepare and reconcile donations for deposit in accordance with internal controls.Open, sort, and distribute incoming mail.Generate and prepare tax receipts for distribution in compliance with regulatory requirements.Provide occasional on-site support at the Hospital Office and Foundation events as required.Assist with general administrative tasks, including filing, scanning, preparing meeting materials, recording minutes, processing expense reports, and triaging phone inquiries.Participate in process improvement initiatives and perform additional related duties as required.Qualifications & ExperienceDiploma or degree in Office Administration, Business Administration, or a related field, requiredCertificates in Fundraising, Non-Profit Management, or Accounting, are an asset.Previous experience in a non-profit environment is an asset; familiarity with Raiser’s Edge is preferred.High level of initiative, critical thinking, and problem-solving skills, with the ability to proactively identify and escalate issues. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Sound judgment and discretion in handling confidential and sensitive information.As a not-for-profit foundation entrusted with donor funds and community partnerships,



the successful candidate must complete and pass a criminal background check prior to commencing employment.To submit your application, please email your resume with cover letter to indicating the job title "Donations Assistant" in thesubject line.About St. Paul’s FoundationSt. Paul’s Foundation raises funds to support patients, residents, caregivers, and families at St. Paul’s Hospital and at Providence Health Care and Providence Living sites across BC. Our generous donors are an essential part of Providence’s mission to deliver compassionate care, creative research, and world-class medical training and education.As we look back on our 130-year history – and forward to our future in the new St. Paul’s Hospital at the Jim Pattison Medical Campus – we are ready to further push the boundaries of innovation, research, and patient-centred care for the people of British Columbia and beyond. Truly, our mission and the support of our community have never been more important. www.Helpstpauls.ComAll Candidates Are WelcomeDiversity, equity, and inclusion are essential to creating a great workplace. At St. Paul’s Foundation, we are fully committed to building a strong and representative team. To that end, we especially encourage applications from members of all communities who are disadvantaged on any grounds under the BC Human Rights Code, including people of colour, people of all genders and sexualities, people with disabilities, and Indigenous Peoples, who, as a result of colonization, are under-represented in positions of economic, social, and political influence and leadership.Thank you for your interest in working with St. Paul’s Foundation. Only candidates short-listed for interviews will be contacted.

📌 Donations Assistant - $49,000 - $60,000 A Year (Vancouver)
🏢 St. Paul's Foundation
📍 Vancouver