Located within the traditional unceded territory of the syilx people, Westbank First Nation is a progressive and prosperous self-governing First Nation. The Okanagan Valley truly has it all, including a great climate, stunning scenery, world-class ski resorts, golf courses, wineries and beaches.
Westbank First Nation values diversity and we are committed to creating a healthy, strong and vibrant community through programs and services that promote physical, mental, emotional and spiritual well-being and healing. Come join our team and become part of an innovative and rewarding place to work.
POSITION SUMMARY Reporting to the Membership Services Manager, the Membership Registry Specialist is responsible for administering and maintaining Westbank First Nation’s Membership Roll in accordance with the WFN Constitution and WFN law and policy, as well as maintaining the Indian Registry Program in accordance with Federal law, policy and program requirements. This is a training position.
EDUCATION/EXPERIENCE Indian Registry Administrator Training Program Certification, SCIS Receiving Agent Certification, Certified Integrity Document Officer Certification, IRA Digital Application Services (DAS) certification (“ISC”)
Post-Secondary education in First Nations Governance, Political Science or law preferred.
Electoral Officer Certification preferred
Commissioner of Oath preferred
Certification to “certify true copy and or likeness of identity”
Experience interpreting and developing a First Nations Membership Code
Experience (minimal 2 years) with budgets, coding and reporting
Previous experience working with office equipment
Equivalent combination of education, training and experience may be considered
REQUIREMENTS Criminal Record Check with results acceptable to WFN
Valid Class 5 Driver’s License and Acceptable Driver’s Abstract
Must be willing to travel within or out of Canada
Valid Passport
Owns a vehicle with minimum of $2,000,000 liability insurance
Maintains a high level of confidentiality and uses discretion on all matters relating to the affairs of theWestbank First Nation.
JOB DUTIES/RESPONSIBILTIES Makes amendments to the Membership Roll and the Indian Register resulting from births, registration, transfers, deaths, marriages and divorces.
Obtains and examine supporting documentation and signatures when administering amendments to the Membership Roll and Band List as required by WFN and Federal law and policy.




Prepares monthly reports of Indian Registry transactions.
Reviews the monthly change reports and new register pages to ensure that the events reported for WFN have been entered correctly into the Indian Register System.
Provides information to band members and the general public on the application of the Indian Act and the Department’s policies and procedures related to applications for Indian status.
Processing applications for membership transfer/revocation in accordance to WFN Constitution, Part III-Membership Rules.
Informs individuals of the decisions made by the Registrar concerning their applications for Indian Status.
Issues Certificates of Indian Status to registered Indians in accordance with the Departmental policies and procedures.
Registers all events and amendments (births, deaths, marriages, divorces, name change, category upgrades, registry number change) to the department of Indigenous Services Canada (“ISC”)
Maintains membership files as per the Indian Register Policy and WFN Constitution
Maintains all records of Certificates of Indian Status in files and on the AIS Data Base
Maintains the Membership Roll and associated information (addresses, phone numbers, registrations, deaths, transfers, on the AIS Data Base
Maintains the Membership Data Base in consistent with the Indian Register System
Attends all working group meeting and internal meetings regarding constitutional amendments or revisions
Represents WFN at other First Nations and/or Tribe workshops related to Membership issues, stats, process, and legal matters regarding the Indian Act, etc.
Provides membership information to Chief and Council, and WFN Administration as required for WFN purposes.
Prepares all vouchers, forms, applications for Minors Trust, Newborns and release of Minors trust funds.
Prepares all required documents for Voting Purposes
Performs all duties related to or as an Electoral or Deputy Officer when requested
Prepares monthly statistical reports for WFN Newsletter and Annual Reports.
Provides mailing lists, voting lists, and other documentation in a timely manner to departments within WFN




Assists with planning, organizing and developing policies for the Membership Services Department
Provides backup to the Membership Services Manager/Administrator
Performs all duties and responsibilities in accordance with Westbank First Nation law and policy, as directed by the Membership Services Manager/Administrator
KNOWLEDGE/SKILLS/ABILITIES Excellent knowledge of the Indian Act and legal framework surrounding First Nation status issues for Registration Entitlement, Adoption and Transferring
Knowledge of the WFN Self Government Agreement and Constitution
Good analytical and problem solving skills
High level of accuracy and attention to detail
Excellent organizational, planning and clerical skills
Strong Computer Skills
Intermediate level of ability in Microsoft Outlook, Word and Excel and Power Point
Strong communication skills, verbal and written
Must work well in a team setting
Good understanding of Electoral & Deputy Officer duties (preferred Electoral Officer Certification)
Ability to understand, create, or revise policies and procedures relating to WFN
Able to carry out any additional duties that may be required under the Constitution or directed by the Membership Services Manager
Ability to understand and apply legislative law, policies, and procedures.
The minimum salary for this position is $51,802
Westbank First Nation offers a competitive and thoughtfully designed total rewards package that reflects our commitment to employee wellbeing and long-term success. In addition to a competitive base salary, employees are eligible to participate in the Municipal Pension Plan, a defined benefit pension plan with a 9.31% employer contribution following the eligibility period along with comprehensive extended health and dental coverage.
Our unique and generous versatile time-off provisions are designed to promote work–life–family balance and overall wellness. At WFN, we also prioritize continuous growth and leadership development by investing in meaningful education and professional development opportunities that support both individual advancement and organizational excellence.
This opportunity will close at midnight on Sunday, October 18, 2026
While we recognize the value of diversity in the workplace and welcome applications from people of all backgrounds, preference will be provided to qualified WFN Members & Indigenous applicants.

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📌 Membership Registry Specialist (British Columbia)
🏢 Westbank First Nation
📍 British Columbia