Our team at Blackline Safety is growing! As a people-driven technology company, with a mission to make sure every worker returns home safely, we drive innovation, practice resiliency, demonstrate leadership, go the extra mile for our customers, and empower our people to be their best.

The Office Support

Specialist manages daily onsite office operations, supports facility needs, and enhances the workplace experience for employees and visitors. This role helps ensure a seamless, safe, and productive environment by connecting facilities management, hospitality, and day-to-day office operations. Greet visitors, clients, contractors, and employees in a friendly and professional manner. Support visitor sign-in, security, access, and safety procedures.

Meeting

Room and Workplace Support Prepare meeting rooms before scheduled meetings, including arranging furniture, checking supplies, and confirming that rooms are clean and ready for use. Monitor shared office spaces and address minor cleanliness or organization concerns. Assist with meeting setup, catering coordination, and special office events as required.

Kitchen and Refreshment Services Maintain coffee, tea, water, and other workplace refreshment supplies. Refill coffee stations and ensure machines and surrounding areas are clean and ready for use. Monitor inventory levels and arrange for the replenishment of kitchen and hospitality supplies.

Check expiry dates and appropriately rotate or dispose of food and beverage products.

Office

Supplies and Equipment Monitor and restock office supplies, including printer paper, stationery, and meeting room materials. Track supply usage and support purchasing or ordering activities within established guidelines.

Facilities Support

Serve as a point of contact for routine workplace and facility-related concerns. Receive, document,



and coordinate requests involving cleaning, heating, cooling, lighting, plumbing, furniture, access, repairs, and general building services. Monitor outstanding facility requests and provide updates to affected employees.

Escort vendors or contractors within the workplace when required. Support office moves, furniture changes, workstation setup, and space organization. Escalate urgent, complex, or high-risk facility issues to the appropriate manager.

Help keep exits, corridors, meeting rooms, kitchens, and shared spaces clear and safe. Support emergency preparedness activities, inspections, drills, and workplace communications as assigned. Monitor building and parking access in accordance with established procedures.

Handle cleaning products, office equipment and workplace materials in accordance with established procedures.

Administrative Support

Maintain workplace service records, supply lists, service requests, and vendor contact information. Assist with invoices, purchase orders, expense documentation, and supply tracking, where applicable. Support onboarding activities, such as preparing workspaces, access materials, and welcome supplies.

Assist with other administrative and workplace-related duties as assigned. Work is primarily performed in an office environment. Travel between locations within the city may be required. bending, reaching, and moving between office areas. lifting, carrying, pushing, or moving office supplies, coffee products, paper, packages,



or light furniture up to 15 kg. ~ Occasional work outside normal office hours may be required to support events, office moves, maintenance, or urgent workplace issues.

Minimum 1 year of previous experience in reception, office administration, hospitality, customer service, workplace services or facilities support is preferred. High school diploma or equivalent.

Office Technology Proficiency: Use Microsoft Office 365, SharePoint, Teams, NetSuite, and the Visitly visitor management system effectively.

Service Orientation: Maintain a warm and approachable demeanor as primary office contact, and communicate professionally with employees, contractors, vendors, and visitors. Anticipate office needs and take practical steps to address issues before they escalate. Maintain high standards for office and building presentation, communication accuracy, and vendor contract details.

Our Total

Rewards offerings are designed to support the diverse needs of our global workforce and vary based on employment type and location. Competitive base salary and annual compensation review Comprehensive health and dental benefits* Mental health and wellness support Flexible work arrangements and hybrid work model for eligible positions Paid vacation, personal and sick days* A flexible ‘Dress for Your Day’ workplace *Diversity, Equity & Inclusion Blackline Safety is powered by the diversity of our talented employees. We consider all applicants, regardless of age, religion, race, color, ancestry, gender, gender identity or expression, disability, national origin, race, or sexual orientation.

Apply today and help us build a safer, more connected world.

Blackline

Safety does not request payment or personal financial information at any stage of the recruitment process.

📌 Spécialiste Support Logiciel , Specialist Software Support (Calgary)
🏢 Blackline Safety
📍 Calgary