Role Overview
The OSP Proposal Coordinator supports BPA's proposal development process end-to-end, from proposal tracking, partner coordination, and documentation support. This role requires strong organizational skills and close collaboration with Technical Leads, Discipline Leads, and the Proposal Writers.

Key Responsibilities
Opportunity Monitoring & Tracking

Receive potential RFPs and follow up with decision stakeholders to secure timely Go/No-Go decisions

Maintain and update the OSP proposal tracker, including addenda updates

Maintain and update various OSP information systems

Partner & Architect Coordination

Initiate and manage outreach when an chance requires partnering with an architect, working with internal stakeholders to identify the best-fit partner per opportunity

Create and maintain the Client/Architect Requirements sheet for each proposal

Proposal Support





Assist in preparing draft fee letters and follow up with Discipline

Support CV maintenance and updates

Support project description updates

Provide general administrative coordination and documentation support throughout the proposal lifecycle

Technical Proficiency:

Advanced knowledge of Microsoft Office

SharePoint

AI usage

Adobe

Proposal/document automation software

2-4 years experience in proposal coordination, administration or a related role

Experience Supporting RFP, RFQ or proposal submissions

Soft Skills:

Exceptional attention to detail

Strong time management

Proofreading accuracy

Effective cross-functional communication

Ability to work independently

Strong organization skills

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📌 Proposal Specialist (Nova Scotia)
🏢 Colonial Group
📍 Nova Scotia