Studio Manager & Executive Assistant

Omar Gandhi Architects | Halifax, NS

Hybrid | Part-time or full time flexibility

About the role

Omar Gandhi Architects is seeking an experienced Studio Manager to oversee the administrative and operational needs of our Halifax studio, with part time executive assistant support to Omar Gandhi. Studio culture is central to how we work, so we're looking for someone with both the right experience and the right fit for our team.

Administrative responsibilities
Coordinate schedules, correspondence, and day-to-day studio needs
Support project teams with documentation, contracts, and filing
Manage communications with vendors, consultants, and clients

Operational responsibilities
Oversee studio systems, supplies, and workflows
Support invoicing, budgets, and general office management
Keep the studio organized as projects and teams grow

Executive assistant responsibilities
Manage Omar's calendar, travel, and correspondence
Anticipate priorities and provide discreet, proactive support

Must-haves
Proven experience in studio, office, or operations management
Experience providing executive-level support, including calendar, travel, and correspondence management
Robust organizational and time-management skills,



with the ability to juggle multiple priorities
Excellent written and verbal communication
Discretion and sound judgment with confidential information
Working knowledge of invoicing, budgets, and general office administration
Proficiency with Microsoft Office or Google Workspace
A cooperative, proactive approach and a genuine fit with our studio culture
Based in or willing to work in Halifax, NS (hybrid)

Nice-to-haves
Experience working in an architecture, design, or other creative studio
Familiarity with architectural project workflows, contracts, and consultant coordination
Experience with project management or accounting software
Experience managing vendors, suppliers, or contractors
Experience supporting a principal or founder directly
Interest in architecture, design, and the arts

What we offer
Hybrid work flexibility
Part-time option available
A creative, team-oriented studio environment in Halifax

To apply

Please send your resume and a short note about why you'd be a great fit to [email/link].

Pay: $25.00-$40.00 per hour

Perks:
On-site parking

Work Location: Hybrid remote in Halifax, NS B3H 4P8

📌 Studio Manager South End
🏢 Omar Gandhi Architects
📍 South End