EXECUTIVE ASSISTANT/OFFICE ADMINISTRATOR

Champagne Centre is seeking an organized and dependable Executive Assistant/Office Administrator to provide administrative support to the President while coordinating the day-to-day administrative needs of the office.

This is a hands-on administrative role supporting the Executive while coordinating the day-to-day administrative needs of the office. The role combines executive support, meeting and travel coordination, vendor and invoice administration, and office coordination.

Champagne Centre is a professional medical centre providing a welcoming, well-organized environment for patients, healthcare professionals, tenants and visitors. The Centre is owned by BST Canada, a growing real estate investment and development company with an entrepreneurial, hands-on approach to creating value across its portfolio.

Why Join Champagne Centre?
Join a growing organization supported by an international group with a 50-year legacy, while working closely with a collaborative and entrepreneurial Canadian team.

This is a highly visible role with broad responsibility and the opportunity to work closely with senior leadership and a wide range of internal and external stakeholders.

For someone who enjoys being organized, taking ownership and keeping people, information and priorities moving forward, this is an opportunity to make a visible contribution every day.

About the Career Opportunity
The Executive Assistant/Office Administrator will provide administrative and office support across the organization.

Administrative and Executive Support

Manage and maintain the Executive's calendar and schedule

Coordinate meetings, appointments, conference calls and other commitments

Coordinate travel arrangements, accommodations and transportation as required

Prepare meeting agendas, presentations and supporting materials

Prepare correspondence, letters, memos, emails and other communications

Manage incoming and outgoing phone and email communication

Meeting Coordination and Follow-Through

Coordinate meeting rooms, technology, refreshments, materials and other logistics

Attend meetings as required and prepare accurate meeting minutes

Document decisions, action items,



responsibilities and deadlines

Communicate follow-up requirements to relevant parties

Track outstanding action items and follow up as required

Maintain organized meeting records and materials

Office Administration

Coordinate the day-to-day administrative requirements of the office

Order and maintain office supplies and equipment

Coordinate incoming and outgoing mail, courier deliveries and packages

Coordinate office repairs, maintenance and other workplace requirements

Liaise with building management and service providers as required

Maintain office-related service agreements and supporting documentation

Identify administrative needs and coordinate practical solutions

Invoices and Administrative Support

Coordinate routine communication with office vendors and service providers

Process and enter invoices and maintain supporting documentation

Track invoices, expenses, service agreements and other administrative information

Maintain spreadsheets, reports, schedules and administrative records

Provide information and documentation required by Accounting

Provide administrative support for projects and business activities as required

What You Bring

Post-secondary education in Business Administration, Office Administration or a related discipline preferred

3–5 years of experience in an administrative, office coordination, executive support or similar role

Experience supporting an executive or leadership team in a professional business environment

Experience with calendars, meetings, correspondence and confidential information

Experience preparing meeting agendas, minutes, action items and follow-up

Experience coordinating vendors, service providers, invoices, office supplies and administrative processes

Strong proficiency in Microsoft Office, including Outlook,



Word, Excel and PowerPoint

Strong organization and attention to detail

Strong written and verbal communication skills

Ability to manage multiple priorities and changing requirements

Ability to work independently, use valuable judgment and follow through on responsibilities

Professional, approachable and service-oriented

Ability to work collaboratively with colleagues, service providers and other business contacts

Takes initiative, solves routine problems and follows through on commitments

Demonstrates respect, accountability and a willingness to learn and grow

Intellectual curiosity, adaptability and a demonstrated commitment to continuous improvement and high-quality work

Why This Opportunity?
Competitive compensation and rewards — attractive salary, performance incentives, comprehensive benefits and a competitive total rewards package.

A role with real responsibility and visibility — provide high-level administrative support to the executive and leadership teams while taking ownership of the administrative operations, meetings, vendors and office services that keep the organization running effectively.

Make a measurable impact — bring structure, organization and follow-through to a growing organization, helping keep people, information and priorities moving forward.

Grow with a scaling organization — increasing responsibility and professional development opportunities as the portfolio and organization continue to expand.

Be part of a collaborative culture — where respect, collaboration, transparency, ownership and growth shape how we work, and every team member is encouraged to contribute ideas and make a meaningful impact.

Champagne Centre is an equal opportunity employer committed to fostering an inclusive, equitable and accessible workplace where every team member feels valued, respected and supported, with opportunities to reach their full potential. Applications are welcomed from individuals of all backgrounds. Should accommodation be required at any stage of the recruitment process, Champagne Centre will work with candidates to meet their needs.

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📌 EXECUTIVE ASSISTANT/OFFICE ADMINISTRATOR (Ontario)
🏢 BST Canada
📍 Ontario