Requisition Number : ADMIN002335
Posted : October 14, 2026
Full-Time
On-site
Locations Showing 1 location
Description Full-Time
Applications will be received by Six Nations of the Grand River and Grand River Employment & Training (GREAT) up until 4:00 p.m. EST, Wednesday , October 28, 2026, for the Administrative Assistant, Senior Support Hub with Allied Health Services, Wellbeing. The Six Nations of the Grand River Application for Employment Form, Job Posting and Job Description are available for printing from the www.greatsn.com website. Online applications accepted through My Job Search.
NO LATE APPLICATIONS ACCEPTED.
Applicants from Six Nations and other First Nations will be given preference to deliver programs and services in a First Nations community.
JOB SUMMARY: The Administrative Assistant, Senior Support Hub reports to the Manager of Senior Support Hub. This position provides administrative and technical support in assessing, developing, implementing and reviewing the goals and objectives of the Senior Support Hub with the Manager. Support includes implementation and maintenance of processes that facilitate program delivery while working within the administrative policies and procedures established for Six Nations Department of Well-being.
Type Full Time
Closing Date October 28 2026
Hours of Work 35hrs/week
Wage Minimum $25.44 per hour
*A competitive compensation package will be offered commensurate with qualifications. *
BASIC QUALIFICATIONS: Graduate of Post-Secondary School in office administration and/or two years of equivalent experience
High level of computer skills – Microsoft Office Word & Excel, Electronic Medical Record
Strong organizational and time management skills.
Good knowledge of the Six Nations Community and highly sensitive to Six Nations culture.
REPORTING RELATIONSHIP: Reports to and receives direct supervision from the Manager of Senior Support Hub, Allied Health Services, Department of Well-being, Six Nations of the Grand River Elected Council.
PURPOSE AND SCOPE OF THE POSITION: To provide administrative and technical support in assessing, developing, implementing and reviewing the goals and objectives of the Senior Support Hub with the Manager. Support includes implementation and maintenance of processes that facilitate program delivery while working within the administrative policies and procedures established for Six Nations Department of Well-being.
KEY DUTIES AND RESPONSIBILITIES: Technical Functions: Analyzes incoming and outgoing memoranda, submissions, reports and prepares and coordinates submissions of summary briefs and reports to the Manager
Ensures there is timely flow of information amongst all program staff.
Provision of administrative support Maintains attendance summaries for all program staff
Maintains financial tracking sheets for all program budgets
Minute taking during meetings as required
Greeting and communicating with clients and community members
Types, files, distributes, photocopies, faxes, emails written materials necessary to maintain files





Provision of programming support Ensures that sign-up sheets and wait lists are kept up to date
Reminder calls to participants and clients, as required

Support Senior Manager in the reconciliation of visa expenses
Oversees the intake, tracking and documentation requirements of the Senior Relief Fund and High Needs Fund: Adheres to procedure and timelines outlined for the Senior Relief Fund and High Needs Fund

Complies with established safety precautions and standards, infection control procedures for waiting area
Communications Functions: Welcome all visitors and staff to the Seniors Support Hub with a friendly and professional demeanor, fostering a warm and inclusive environment
Attends staff meetings and prepares the agendas and takes minutes
Provides leadership in assessing and identifying any problems or trends and suggests new and/or alternative solutions to facilitate resolutions to problems
Coordinates all areas of administration pertaining to the effective and efficient administration and operation of the Manager
Provide consistent communication to community members, vendors and staff regarding the Senior Relief Fund and High Needs Fund application and approval process
Assist community members with Senior Relief Fund and High Needs Fund applications, reviewing submissions to ensure completeness and providing guidance on required information for successful application processing
Provide support to Seniors Support Hub staff with the Electronic Medical Records System, including tasks such as sending referrals, scanning documents, and ensuring accurate record management
Follows procedures for reporting hazardous conditions, equipment and incidents
Ensures privacy is maintained in accordance with relevant regulations
Communicates regularly with the Manager
Administrative Functions: Types and distribute correspondence, minutes, letters and briefing notes as required
Maintains schedules and coordinates meetings
Maintains filing and organization of administrative paperwork i.e. briefing notes, financial reports, letters, manuals, Senior Relief Fund applications, High Needs Fund Applications etc.
Reviews all budgets, financial statements and reports with Manager in support of the delivery of services and programs
Reviews accounts payable, general disbursements for staff, develops and maintains documentation for respective funding agencies
Manages orders for supplies and equipment Tracks materials, supplies and equipment orders pending and completed
Maintains and ensures orders for clinical supplies are completed monthly
Maintains and ensures orders for office supplies are completed monthly




Ensures orders are completed in a timely fashion and works with Administrative Assistant to maintain records of accounts
Assists in opening and maintaining accounts with suppliers
Coordinates weekly meetings with Manager for the purpose of submitting Senior Relief Fund applications for approval and processing

Other Functions: Performs other job-related duties as may reasonably be required by the Manager
Provides support to the Six Nations Emergency Measures Plan by ensuring awareness of the Emergency Measures Plan and assistance as instructed by the Director of Health Services.
WORKING CONDITIONS: Working has a high profile, extensive public contact and is subject to deadlines and interruptions.
Work may at times be subject to unscheduled hours and out-of-office sessions.
WORKING RELATIONSHIPS: With the Manager Receives direction, guidance, encouragement; discusses plans and priorities.
With Other Staff Promotes courtesy, co-operation and teamwork with all staff.
With External Agencies Represents and promotes Six Nations interests relative to health services; maintains awareness of legislative policy and program changes; seeks to develop close working relationships.
With the Public Represents and promotes the health services interests of Six Nations; works in a courteous, co-operative positive and proactive manner, provides information and advice.
KNOWLEDGE AND SKILLS: Graduate of Post-Secondary School in office administration and/or two years of equivalent experience
High level of computer skills – Microsoft Office Word & Excel, Electronic Medical Record
Strong organizational and time management skills.
Good knowledge of the Six Nations Community and highly sensitive to Six Nations culture.
Other Related Skills:
Familiar with the Six Nations Community and services available in the area
Skills and experience working with a senior/elder population
Relate effectively with people of all ages and their families/caregivers
Ability to read and write in English as well as to understand complex verbal and written instructions in English
Strong organizational skills and, able to work independently and work cooperatively with other service providers.
Robust interpersonal, verbal and written communication skills. Experience with Electronic Medical Records.
Understands the importance of Confidentiality. Ability to work with tact and discretion.
IMPACT OF ERROR: Errors in judgement and in the conduct of duties could lead to loss credibility, poor public relation, confusion, duplication of effort and misinformation being given to the Director of Health Services, Health Committee, Six Nations of the Grand River Elected Council, Government Agencies and the public.
CONTROL: Guiding principles set by Department of Well-being and Six Nations of the Grand River Elected Council. Works within the administrative policies and procedures established by the Six Nations of the Grand River Elected Council for the Department of Well-being and other legislation provided by the respective government.

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📌 187-26-4 Administrative Assistant - Senior Support Hub (Ontario)
🏢 Six Nations Of The Grand River
📍 Ontario