At Vanguard Investments Canada, we are committed to delivering an exceptional experience for our clients and employees. We are seeking a highly professional and detail-oriented Receptionist Associate to serve as the first point of contact for our office. This role plays a key part in shaping the day-to-day experience for both visitors and employees, ensuring a welcoming, seamless, and well-run office environment. The successful candidate will bring a strong service mindset, attention to detail, and the ability to operate effectively in a collaborative, fast-paced setting.At Vanguard Investments Canada, we are committed to delivering an exceptional experience for our clients and employees. We are seeking a highly professional and detail-oriented Receptionist Associate to serve as the first point of contact for our office. This role plays a key part in shaping the day-to-day experience for both visitors and employees, ensuring a welcoming, seamless, and well-run office environment. The successful candidate will bring a strong service mindset, attention to detail, and the ability to operate effectively in a collaborative, fast-paced setting.Core ResponsibilitiesClient & Visitor ExperienceWelcome clients, candidates, and visitors with a warm, professional presence that reflects Vanguard's standardsManage visitor check-in, security protocols, and coordination with internal stakeholdersEscort visitors and vendors as neededSupport executive and client meetings, including room setup, coordination, and hospitalityFront Desk & CommunicationsManage incoming calls, inquiries,



and general office communications with professionalism and accuracyEnsure consistent front desk coverage and effective communication across the teamOffice Operations & CoordinationOversee daily office activities, including mail distribution, couriers, and supply managementCoordinate with vendors (e.G., facilities, catering, building management) to support office needsMaintain a clean, organized, and professional workspace, including reception and common areasAdministrative & Team SupportProvide administrative support across the team as needed (e.G., scheduling, meeting coordination, document preparation)Assist with team events, onboarding activities, and workplace initiativesSupport ad hoc requests, events, and projectsSupport office safety procedures, including coordination during emergency situationsQualifications1–3 years of experience in reception, office administration, or a client-facing roleExperience in a corporate or financial services environment is an assetPost-secondary education in business or office administration preferredSkills & AttributesStrong client service orientation with a professional and approachable presenceExcellent communication skills (verbal and written)Highly organized with strong attention to detailAbility to manage multiple priorities with efficiency and sound judgmentProactive, dependable, and collaborativeProficiency with Microsoft Office tools (Outlook, Teams, Word,



Excel)Expected Salary Range:$70,000-$75,000Our compensation ranges are based on role, level, and local market. Individual pay within the range is determined by factors such as job-related skills, experience, and relevant education or training. For part-time roles, pay will be pro-rated based on regularly scheduled hours.In addition to the range above, Vanguard's total compensation package may include performance-based incentives, discretionary bonuses, and other perks. We also offer comprehensive perks such as health insurance, accident and life insurance, and retirement savings plans.AI Disclosure StatementVanguard does not use artificial intelligence (AI) or automated decision-making tools in its recruitment process. All application reviews and hiring decisions are made by our recruitment team.AccommodationsVanguard is committed to fostering an accessible and inclusive workplace. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. If you require accommodation at any stage of the recruitment process, please inform us. We will work with you to meet your needs.How We WorkVanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the perks of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly cooperative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.

📌 Receptionist Associate (Toronto)
🏢 Vanguard
📍 Toronto